City of Columbus - File #: 1534-2003

• File #: 1534-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/5/2003
• In control: Utilities Committee
• On agenda: 6/30/2003
• Final action: 7/1/2003
• Title: To authorize the Director of Public Utilities to modify and increase the contract with SCT Utility Systems, to change the vendor name to Indus Utility Systems, to encumber additional funds for migration to the latest version, and to have code drops delivered as we request, for the Department of Technology and the Department of Public Utilities, Division of Water, to authorize the expenditure of $26,000.00 from Water Systems Operating Fund, and to declare an emergency. ($26,000.00)

Date	Ver.	Action By	Action	Result
7/1/2003	1	MAYOR	Signed
7/1/2003	1	CITY CLERK	Attest
6/30/2003	1	Columbus City Council	Approved	Pass
6/30/2003	1	COUNCIL PRESIDENT	Signed
6/18/2003	1	CITY AUDITOR	Reviewed and Approved
6/18/2003	1	Utilities Drafter	Sent for Approval
6/18/2003	1	CITY ATTORNEY	Reviewed and Approved
6/18/2003	1	Utilities Drafter	Sent to Clerk's Office for Council
6/17/2003	1	Utilities Drafter	Sent for Approval
6/17/2003	1	Auditor Reviewer	Reviewed and Approved
6/16/2003	1	ODI DIRECTOR	Reviewed and Approved
6/13/2003	1	EBOCO Reviewer	Reviewed and Approved
6/10/2003	1	UTILITIES DIRECTOR	Reviewed and Approved
6/10/2003	1	Utilities Drafter	Sent for Approval
6/9/2003	1	UTILITIES DIRECTOR	Reviewed and Approved
6/6/2003	1	Utilities Drafter	Sent for Approval
6/6/2003	1	Utilities Drafter	Sent for Approval
6/6/2003	1	Utilities Drafter	Sent for Approval
6/6/2003	1	Utilities Drafter	Sent for Approval
6/5/2003	1	Utilities Drafter	Sent for Approval
6/5/2003	1	Utilities Drafter	Sent for Approval	Pass

Explanation

The Department of Technology contracted with SCT Utility Systems on behalf of the Division of Water for programming software maintenance on the WASIMS system. The Water Division would like to modify this contract in order to migrate to the latest version, and to have code drops delivered as we request. SCT Utility Systems has merged with another vendor, becoming Indus Utility Systems. Therefore, the Division of Water would like to modify contract number CT-15918 to provide for the name change and for an additional $26,000.00 for the above-mentioned services. The Contract Compliance Number for Indus Utility Systems is 23-2296631. They do not have MBE/FBE status. It is requested that this Ordinance be handled in an emergency manner, in order to comply with non-supported software.

1. The amount of additional funds needed for this contract is $26,000.00. The original contract was established in 1994 and is modified each year to establish annual funds.
2. The need for additional funds was not known at the time of the initial contract. The requested services are not included in the annual fee.
3. It would be unreasonable to bid this service out since the vendor has provided us with the necessary support since 1994.
4. The cost of this service is based on a quote from the vendor.

FISCAL IMPACT: The Division of Water allocated $200,000.00 towards the annual contract, which has not yet been encumbered. The Division will reprioritize Object Level One 03 purchases in order to cover any deficit. There were no expenditures against this contract, outside of the annual contract, in the last two years.

$ 337,065.60 was encumbered for the annual contract during 2002.
$ 306,423.27 was encumbered for the annual contract during 2001.



Title

To authorize the Director of Public Utilities to modify and increase the contract with SCT Utility Systems, to change the vendor name to Indus Utility Systems, to encumber additional funds f...