Explanation
BACKGROUND: For the option to purchase Light Duty Trucks for the Purchasing Office. The term of the proposed option contracts will be one year.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000509GRW). Fifty-three (MAJ:52, MBR:1) bids solicited; six (MAJ:6) bids received. The apparent low bidder for Item 1 (mini cargo van) Bob McDorman Chevrolet did not bid the requested window configuration section 3.1.10 of the specifications; award made to the next lowest bidder, Byers Chevrolet.
For Item 4 (1 ton cargo van) the apparent low bidder, Byers Chevrolet did not include the optional heavy-duty alternator section 3.4.24 of the specifications. The next lowest bidder, Jack Maxton Chevrolet also did not include this same option. Historically the City orders these trucks for use by trades people and are equipped with options that present electrical loads beyond the capability of the standard alternator. Award made to the next lowest bidder, Bob McDorman Chevrolet Inc.
The Purchasing Office is recommending award of contracts to the lowest responsive, responsible and best bidders:
Bob McDorman Chevrolet, Inc, MAJ, CC#31-0714139, $394,360.00
Jack Maxton Chevrolet, MAJ, CC#31-0733020, $93,200.00
Byers Chevrolet, MAJ, CC#31-4139860, $585,522.00
Nelson Auto Group, MAJ, CC#31-1267428, $59,340.00
Total Estimated Annual Expenditure: $1,132,422.00
The companies are not debarred according to the Excluded Party Listing System of the Federal Government. Since additional legislation will most likely be necessary for any division to purchase off these option contracts, this ordinance is submitted as an emergency. Without this emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account...
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