City of Columbus - File #: 0504-2011

• File #: 0504-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/21/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 4/25/2011
• Final action: 4/27/2011
• Title: To authorize the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with Heapy Engineering for professional services for the design and construction of the HVAC and electrical upgrade and retrofit for the Central Safety Building, 120 Marconi Boulevard; to transfer appropriation within the Energy General Government Grants Fund; and to authorize the expenditure of $15,000.00 from the Energy General Government Grants Fund. ($15,000.00)

Date	Ver.	Action By	Action	Result
4/27/2011	1	MAYOR	Signed
4/27/2011	1	CITY CLERK	Attest
4/25/2011	1	Columbus City Council	Approved	Pass
4/25/2011	1	COUNCIL PRESIDENT	Signed
4/11/2011	1	Columbus City Council	Read for the First Time
3/29/2011	1	CITY AUDITOR	Reviewed and Approved
3/29/2011	1	CITY AUDITOR	Reviewed and Approved
3/29/2011	1	Finance Drafter	Sent for Approval
3/29/2011	1	CITY ATTORNEY	Reviewed and Approved
3/29/2011	1	Finance Drafter	Sent to Clerk's Office for Council
3/28/2011	1	EBOCO Reviewer	Sent for Approval
3/28/2011	1	ODI DIRECTOR	Reviewed and Approved
3/28/2011	1	Finance Drafter	Sent for Approval
3/25/2011	1	Finance Reviewer	Reviewed and Approved
3/25/2011	1	Finance Reviewer	Reviewed and Approved
3/25/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/24/2011	1	Finance Reviewer	Reviewed and Approved
3/23/2011	1	Finance Reviewer	Reviewed and Approved
3/21/2011	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with Heapy Engineering for professional services for the design and construction of the HVAC and electrical upgrade and retrofit for the Central Safety Building, 120 Marconi Boulevard.

Requests for Statement of Qualifications were available on August 13, 2009, and five firms submitted responses on or before September 3, 2009. The original contract was authorized by Ordinance No. 1581-2009 passed December 9, 2009, for professional services for design and construction of the HVAC and electrical upgrade and retrofit for the Central Safety Building. This modification authorizes a contract modification in order to correct the contract amount necessary for said services.

After passage of the legislation, it was discovered that the incorrect contract amount was listed. Therefore, a modification is necessary in order to correct the cost of said contract. Due to the fact that Heapy Engineering was awarded the original contract, a modification with Heapy Engineering is the logical and most expeditious option. It would not be in the best interest of the City and the Department of Finance and Management, Office of Construction Management to re-bid this contract.

Heapy Engineering Contract Compliance No. 31-1743951, expiration date November 11, 2011.

Fiscal Impact: The Federal Grant does not require any local match and there are no other City monies budgeted or planned for this project. The original contract amount was $154,200.00. The cost of this modification is $15,000.00. The total cost of this contract is $169,200.00.

Title

To authorize the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with Heapy Engineering for professional services for the design and construction of the HVAC and electric...