Explanation
1. BACKGROUND
The Division of Infrastructure Management is responsible for routine and emergency street repairs and maintenance throughout the year. The division uses various asphalt concretes in its surface treatment program to repair and maintain streets, gravel alleys, berms, and to patch potholes.
The Purchasing Office has established a citywide universal term contracts with Kokosing Materials (FL006160) for the purchase of these materials. This legislation will authorize the expenditure of $90,000.00 in total for various asphalt concretes per the terms and conditions of the universal term contracts.
The division already encumbered a total of $100,000.00 from this universal term contract (UT055618). Legislation is required to authorize an encumbrance and expenditure over $100,000.00. Additional funds are necessary to ensure the proper supply of asphalt concrete is available for the remainder of the year.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these organizations.
2. CONTRACT COMPLIANCE
Kokosing Materials contract compliance number is 31-0980603 and it expires 11/18/2015.
3. FISCAL IMPACT
Funds in the amount of $90,000.00 are budgeted and available in the Municipal Motor Vehicle License Tax Fund (266) for this purpose.
4. EMERGENCY DESIGNATION
The division requests emergency designation to ensure the supply of a critical commodity is available for use and to not have any interruptions in operations.
Title
To authorize the Director of Finance & Management to establish purchase orders with Kokosing Materials for the purchase of various asphalt concretes, in accordance with the terms and conditions of established citywide universal term contracts for the Division of Infrastructure Management; to authorize the expenditure of $90,000.00 from the Municipal Motor Vehicle License Tax Fund and declare an emergency. ($90,000.00)
Body
WHEREAS, the ...
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