Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify two existing Universal Term Contracts (UTC) in order to permit the Fleet Management Division sufficient flexibility to purchase thirty-four (34) units necessary to support various City agencies. The first contract is PA004555 with Ricart Properties, Inc., for the purchase or pre-used vehicles. The contract will be modified to allow for the purchase of eighteen (18) pre-owned Ford EcoSports at market price. The contract currently only allows for the purchase of items at $1,485 over black book clean wholesale price.
The second contract is PA004948 with George Byers Sons, Inc. for the purchase of police vehicles. The contract will be modified to allow for the purchase of sixteen (16) Ford Escapes at retail price. The contract currently only allows for the purchase of items at $85 over triple net dealer invoice. The higher price for these items on both contracts is caused by the international supply chain disruption, and high inflation. These issues were unforeseen at the time the contracts were solicited. It
The original contracts were formally bid, and approved by Council action. PA004555 with Ricart Properties, Inc. was approved by Ordinance 0364-2020. PA004948 with George Byers Sons, Inc. was approved by Ordinance 1457-2020.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure. The 34 (units) are currently available. They will be sold to other potential customers if the City is unable to purchase them in an expedient manner. Because of the international supply chain disruption, other units for purchase are not currently available.
FISCAL IMPACT: No additional funds are necessary to modify the option contracts as requested. The Fleet Management Division will present separate legislation to authorize the necessary expenditures.
Title
To authorize the Finance and Ma...
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