City of Columbus - File #: 0881-2010

• File #: 0881-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/4/2010
• In control: Administration Committee
• On agenda: 6/28/2010
• Final action: 7/1/2010
• Title: To authorize the Director of the Department of Technology and the Director of the Department of Building and Zoning Services to enter into an annual contract for license upgrade, access, maintenance and support with the National Fire Protection Association (NFPA) electronic fire codes; and this agreement is being established in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $27,500.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($27,500.00)

Date	Ver.	Action By	Action	Result
7/1/2010	1	CITY CLERK	Attest
6/30/2010	1	MAYOR	Signed
6/28/2010	1	Columbus City Council	Approved	Pass
6/28/2010	1	COUNCIL PRESIDENT	Signed
6/18/2010	1	CITY ATTORNEY	Reviewed and Approved
6/18/2010	1	Technology Drafter	Sent to Clerk's Office for Council
6/17/2010	1	Technology Drafter	Sent for Approval
6/17/2010	1	CITY AUDITOR	Reviewed and Approved
6/17/2010	1	CITY AUDITOR	Reviewed and Approved
6/17/2010	1	Technology Drafter	Sent for Approval
6/16/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/10/2010	1	Finance Reviewer	Reviewed and Approved
6/10/2010	1	Finance Reviewer	Sent for Approval
6/10/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/9/2010	1	Technology Drafter	Sent for Approval
6/9/2010	1	EBOCO Reviewer	Sent for Approval
6/9/2010	1	ODI DIRECTOR	Reviewed and Approved
6/9/2010	1	Technology Drafter	Sent for Approval
6/8/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/4/2010	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Building and Zoning Services, to enter into an annual contract for license upgrade, access, maintenance and support with the National Fire Protection Association (NFPA) electronic fire codes, associated with building inspectors and plans examiners, with a coverage period from June 28, 2010 through June 27, 2011. Also, this contract will provide for web access for use of numerous NFPA copyright codes and standards materials associated with various aspects of fire prevention and protection.
For approximately ten years, the Department of Building and Zoning Service began utilizing services from NFPA, associated with the electronic fire codes. At that time, the agency purchased code books for staff utilization. As the code books' cost began to increase, the agency began to research other methods to view and access the necessary data. Out of this research the agency switched to web access for staff. This web access was obtained via a three user license that could be shared among staff. However, the NFPA has restructured their access procedures whereby the Department of Building and Zoning Services can no longer have multi-users sharing access from the three user license. As a result of this restructure, it is necessary to upgrade the current license, thus allowing for the level of needed access and shared access for various staff use. Without the passage of this legislation, the ability to provide accurate, timely, up-to-date fire protection code information to the Department of Building and Zoning Services' user base of Building Inspectors and Plans Examiners will not be available.

Since, National Fire Protection Association is the owner of the codes, standards, books, audio/visual and electronic materials dealing with various aspects of fire prevention and protection, this contract is being established in accordance...