City of Columbus - File #: 0121-2009

• File #: 0121-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/20/2009
• In control: Finance & Economic Development Committee
• On agenda: 2/23/2009
• Final action: 2/25/2009
• Title: To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with H.R. Gray & Associates Inc., for professional services at the Police Academy, 1000 North Hague Avenue; to authorize the expenditure of $5,200.00 from the Safety Voted Bond Fund; and to declare an emergency. ($5,200.00)

Date	Ver.	Action By	Action	Result
2/25/2009	1	CITY CLERK	Attest
2/24/2009	1	MAYOR	Signed
2/23/2009	1	Columbus City Council	Approved	Pass
2/23/2009	1	COUNCIL PRESIDENT	Signed
2/10/2009	1	ODI DIRECTOR	Reviewed and Approved
2/10/2009	1	Finance Drafter	Sent for Approval
2/10/2009	1	CITY ATTORNEY	Reviewed and Approved
2/10/2009	1	Finance Drafter	Sent to Clerk's Office for Council
2/9/2009	1	Auditor Reviewer	Reviewed and Approved
2/9/2009	1	CITY AUDITOR	Reviewed and Approved
2/9/2009	1	Finance Drafter	Sent for Approval
2/9/2009	1	EBOCO Reviewer	Sent for Approval
2/6/2009	1	Finance Reviewer	Reviewed and Approved
2/6/2009	1	FINANCE DIRECTOR	Reviewed and Approved
2/6/2009	1	Finance Drafter	Sent for Approval
2/4/2009	1	Finance Reviewer	Reviewed and Approved
2/3/2009	1	SAFETY DIRECTOR	Reviewed and Approved
2/3/2009	1	Finance Reviewer	Sent for Approval
1/28/2009	1	Safety Reviewer	Reviewed and Approved
1/21/2009	1	Finance Drafter	Sent for Approval
1/20/2009	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with H.R. Gray & Associates Inc., for professional services for the New Police Academy, 1000 North Hague Avenue. At the request of the City Attorney's office and on behalf of the Division of Police, it is necessary to continue to maintain an independent architectural/engineering firm to review the mechanical designs and existing conditions of the "Hall of Honor" tower and roofing system at the Police Academy. The "Hall of Honor" tower has experienced heat induced moisture problems and leaks. H.R. Gray & Associates is helping to resolve these problems. Selection of H.R. Gray & Associates was made by the City Attorney's office based upon the firm's expertise in this type of analysis subsequently, the Facilities Management Division entered into the contract.

Due to the fact that H.R. Gray & Associates Inc. provided the original professional services for this project, a modification with H.R. Gray is the logical and most expeditious option for addressing the requested modifications. Selecting another architect at this point could lead to duplicated work and possibly mistakes. Therefore, it would not be in the best interests of the City to select another contractor for these professional services.

EMERGENCY ACTION is requested to allow professional consulting services to continue without interruption, thereby preventing damage to the facility.

FISCAL IMPACT: Ordinance No. 2001-2006, passed December 4, 2006, authorized the expenditure of $17,420.00 for professional services. The cost of this modification is $5,200.00, bringing the total cost of this contract to $22,620.00. Sufficient funding is available in the Safety Voted Bond Fund.

H.R. Gray & Associates Inc. Contract Compliance Number 31-1050479 Expiration date January 17, 2010.

Title

To authorize the Finance and Manageme...