City of Columbus - File #: 1518-2007

• File #: 1518-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/17/2007
• In control: Finance & Economic Development Committee
• On agenda: 10/1/2007
• Final action: 10/5/2007
• Title: To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase OEM Motorcycle Parts with C & A Harley Davidson, Inc. to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/UTC Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
10/5/2007	1	CITY CLERK	Attest
10/4/2007	1	MAYOR	Signed
10/1/2007	1	Columbus City Council	Approved	Pass
10/1/2007	1	COUNCIL PRESIDENT	Signed
9/20/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/20/2007	1	CITY ATTORNEY	Reviewed and Approved
9/20/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/18/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/18/2007	1	EBOCO Reviewer	Reviewed and Approved
9/18/2007	1	ODI DIRECTOR	Reviewed and Approved
9/18/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/18/2007	1	Auditor Reviewer	Reviewed and Approved
9/18/2007	1	CITY AUDITOR	Reviewed and Approved
9/17/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/17/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/17/2007	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase OEM Motorcycle Parts for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through September 30, 2009. The Purchasing Office opened formal bids on August 23, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002594. Four (4) bids were solicited. Two (2) bids were received.

The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder:

C & A Harley Davidson, Inc. CC#341495631 (Expires 9-21-08)

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Fleet Management will be required to obtain approval to expend from their appropriations.


Title

To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase OEM Motorcycle Parts with C & A Harley Davidson, Inc. to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/UTC Fund, and to declare an emergency. ($1.00).



Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on August 23, 2007 and selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to e...