Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with 3SG Plus LLC, a dealer of Hyland OnBase Software, for licensing, training and professional services for OnBase Enterprise Information Software.
OnBase is a document and data management tool, used by multiple city agencies for a variety of purposes. User departments include Building and Zoning Services, Health, Public Utilities, Development, Public Service, Recreation and Parks, Technology and Human Resources. This contract will provide software support and licensing renewal, train City personnel for best use cases and provide change management consultation and other services as outlined in the statement of work.
The term of this initial contract is for professional services and training for one year from the date of a confirmed purchase order by the City Auditor’s Office at a cost of $165,593.00. This initial contract for professional services will be renewed four times, each for an additional year, pending authorization by City Council. The software licensing will begin in 2025 and be renewed four times, each for one additional year, pending authorization by City Council. The contract being authorized by this ordinance includes professional, consulting and training services. Subsequent renewals will also include licensing costs.
The Department of Technology, Fiscal Office, solicited Requests for Proposals for the OnBase Enterprise Information Software contract. The project was formally advertised on the Vendor Services and Bonfire web site from January 30, 2024, to March 1, 2024 as RFQ026756. The city received three (3) responses. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee. The responding firms were:
Bidder City/State ODI Status
3SG Plus Columbus, OH MAJ
eDocs Technologies Pittsburgh, PA MAJ
DataBanksIMX Huntington Valley, PA MAJ
3SG Plus received the hig...
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