City of Columbus - File #: 0416-2005

• File #: 0416-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/19/2005
• In control: Administration Committee
• On agenda: 3/21/2005
• Final action: 3/23/2005
• Title: To authorize the Director of the Department of Technology to modify and extend the contract with Class Software Solutions for maintenance and support services on behalf of Recreation and Parks, to authorize the expenditure of $20,931.00 from the Department of Technology information service fund, and to declare an emergency. ($20,931.00)

Date	Ver.	Action By	Action	Result
3/23/2005	1	ACTING CITY CLERK	Attest
3/22/2005	1	MAYOR	Signed
3/21/2005	1	Columbus City Council	Approved	Pass
3/21/2005	1	COUNCIL PRESIDENT	Signed
3/16/2005	1	Technology Drafter	Sent for Approval
3/16/2005	1	TECHNOLOGY DIRECTOR	Sent to Clerk's Office for Council
3/15/2005	1	City Clerk's Office	Sent back for Clarification/Correction
3/9/2005	1	Finance Reviewer	Reviewed and Approved
3/9/2005	1	FINANCE DIRECTOR	Reviewed and Approved
3/9/2005	1	Technology Drafter	Sent for Approval
3/9/2005	1	Auditor Reviewer	Reviewed and Approved
3/9/2005	1	CITY AUDITOR	Reviewed and Approved
3/9/2005	1	Technology Drafter	Sent for Approval
3/9/2005	1	CITY ATTORNEY	Reviewed and Approved
3/9/2005	1	Technology Drafter	Sent to Clerk's Office for Council
3/8/2005	1	EBOCO Reviewer	Sent for Approval
3/8/2005	1	ODI DIRECTOR	Reviewed and Approved
3/8/2005	1	Technology Drafter	Sent for Approval
3/3/2005	1	UTILITIES DIRECTOR	Reviewed and Approved
3/3/2005	1	Technology Drafter	Sent for Approval
2/19/2005	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
The Department of Technology (DoT), on behalf of Recreation and Parks, has the need to immediately modify and extend a software maintenance services contract with Class Software Solutions to support ongoing operations of the Leisure Card System. This system provides ID cards for individuals who participate in City events, automated activity registration, facility rentals and has provided access for citizens to register for activities via the Internet. Also, this system is used for security at City recreation centers and city swimming pools.

This annual software maintenance and support agreement represents 12 months of software maintenance, with a coverage period from February 28, 2005 through February 28, 2006. The modification and extension of this contract will allow Recreation and Parks to take advantage of software upgrades and support. Without this maintenance support contract agreement, software upgrades could only be obtained by purchasing the software at four times the cost of the support contract amount. In addition, user support would be billed at an enormous hourly rate charge. The original contractual agreement for this software maintenance support was established with Ordinance No. 3180-98.

FISCAL IMPACT:
Previously, in fiscal year 2003, $20,132.28 was expended for the maintenance and support services provided by Class Software Solutions. During fiscal year 2004, $24,419.50 was expended for related services. Currently, funding in the amount of $20,931.00 is available in the 2005 Department of Technology information service fund general fund, with a coverage period from February 28, 2005 through February 28, 2006.

EMERGENCY:
Emergency legislation is requested to expedite prompt payment to Class Software Solutions for the services provided and to maintain on-going support for Recreation and Parks Leisure Card System.

CONTRACT COMPLIANCE: 98-0160721 Expiration: 01/05/2007


Title
To authoriz...