Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Thermoplastic Glass Beads with Gentem USA Inc. The Division of Traffic is the sole user for thermoplastic beads. Ohio Type C Glass Beads are used in road striping to provide thermoplastic reflection. The term of the proposed option contract would be approximately three (3) years, expiring October 31, 2028, with the option to renew for one (1) additional year or portion thereof. The Purchasing Office opened formal bids on November 20, 2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ031574). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Gentem USA Inc., CC# CC-054100 expires 11/29/2027, All items, $1.00
Total Estimated Annual Expenditure: $60,000.00, Division of traffic Management, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to maintain an uninterrupted supply of these products, as the current contract expires March 31, 2026.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Direct...
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