City of Columbus - File #: 1872-2008

• File #: 1872-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/13/2008
• In control: Administration Committee
• On agenda: 12/1/2008
• Final action: 12/3/2008
• Title: To authorize the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Public Service Department - Transportation Division, to establish a purchase order for Microsoft licenses from Software House International Inc (SHI); to authorize the expenditure of $95,863.10 from the Department of Technology's Information Services Fund; and to declare an emergency. ($95,863.10)

Date	Ver.	Action By	Action	Result
12/3/2008	1	CITY CLERK	Attest
12/2/2008	1	MAYOR	Signed
12/1/2008	1	Columbus City Council	Approved	Pass
12/1/2008	1	COUNCIL PRESIDENT	Signed
11/20/2008	1	CITY ATTORNEY	Reviewed and Approved
11/20/2008	1	Technology Drafter	Sent to Clerk's Office for Council
11/19/2008	1	FINANCE DIRECTOR	Reviewed and Approved
11/19/2008	1	CITY AUDITOR	Reviewed and Approved
11/19/2008	1	Auditor Reviewer	Reviewed and Approved
11/19/2008	1	Finance Reviewer	Reviewed and Approved
11/19/2008	1	Finance Reviewer	Reviewed and Approved
11/19/2008	1	Technology Drafter	Sent for Approval
11/19/2008	1	Technology Drafter	Sent for Approval
11/19/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/18/2008	1	ODI DIRECTOR	Reviewed and Approved
11/18/2008	1	Technology Drafter	Sent for Approval
11/17/2008	1	EBOCO Reviewer	Sent for Approval
11/14/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/14/2008	1	Technology Drafter	Sent for Approval
11/14/2008	1	Technology Drafter	Sent for Approval
11/14/2008	1	Technology Reviewer	Reviewed and Approved

Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Public Service Department - Transportation Division, to establish a purchase order for the Microsoft 2007 licenses from Software House International Inc (SHI) for approximately 295 users. As there are two different Microsoft Office releases currently in use, this purchase will allow the Transportation Division to standardize the licenses, will allow for the migration of all users to the same version, will ensure that all users within the Division can easily exchange documents, and receive additional functionality that will enhance daily operational performances. This purchase is needed prior to the end of December 2008.

The Department of Technology (DoT) exercised due diligence, utilizing services provided by the Purchasing Office, by completing the competitive bid process to comply with Columbus City Code Section 329. Through this process, formal bid information and documents were prepared and posted on the City's solicitation web site (Vendor Services - bid # SA003099), advertised in the City Bulletin on November 1, 2008 with a publish date of October 27, 2008. Out of this process, approximately eighty-six vendors were electronically contacted, with various registration certifications ( MBR - Minority Business Registered, M1A-Minority, F1-Female and Majority). On November 6, 2008 the Purchasing Office received and opened (1) one bid from Software House International Inc. (SHI), with a total amount of $95,863.10. Upon completion of reviewing the bid, it was recommended that the award be made to Software House International Inc. (SHI), in the amount of $95,863.10, as their bid was deemed responsive, responsible and best bidder per specification.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Audito...