City of Columbus - File #: 1671-2005

• File #: 1671-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/30/2005
• In control: Administration Committee
• On agenda: 11/14/2005
• Final action: 11/16/2005
• Title: To authorize and direct the City Auditor to transfer $546,200.00 from the Special Income Tax Fund to the Facilities Management Capital Improvement Fund, to authorize the Finance and Management Director to enter into contract for the Facilities Management Division with VEC Systems for the renovation of the roof at 750 Piedmont Road, to authorize the expenditure of $546,200.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($546,200.00)

Date	Ver.	Action By	Action	Result
11/16/2005	1	MAYOR	Signed
11/16/2005	1	CITY CLERK	Attest
11/14/2005	1	Columbus City Council	Approved	Pass
11/14/2005	1	COUNCIL PRESIDENT	Signed
11/1/2005	1	Finance Drafter	Sent to Clerk's Office for Council
10/28/2005	1	CITY ATTORNEY	Reviewed and Approved
10/25/2005	1	Finance Drafter	Sent for Approval
10/21/2005	1	EBOCO Reviewer	Reviewed and Approved
10/21/2005	1	ODI DIRECTOR	Reviewed and Approved
10/20/2005	1	Finance Drafter	Sent for Approval
10/19/2005	1	Auditor Reviewer	Reviewed and Approved
10/19/2005	1	CITY AUDITOR	Reviewed and Approved
10/18/2005	1	FINANCE DIRECTOR	Reviewed and Approved
10/18/2005	1	Finance Drafter	Sent for Approval
10/17/2005	1	Finance Reviewer	Reviewed and Approved
9/30/2005	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Facilities Management Division with VEC Systems, in the amount of $546,200.00 for the renovation of the roof at 750 Piedmont Road. The current roof is approximately forty-five years old and is decaying. The renovation will consist of the replacement of the current roof with a granular-textured roof of modified bitumen asphalt. The project was bid with certain LEED elements, per the Mayor's "Get Green Columbus" policy initiative. The project meets LEED requirements for reducing roof heat island effect, incorporating recycled materials, and using locally manufactured materials. The contractor has one hundred twenty days upon notification of the award of the contract to complete the project. The roof will include a two-year workmanship guarantee from the contractor and a thirty-year material and workmanship guarantee from the Manufacturer.

Formal proposals were solicited on July 25, 2005. Four firms submitted proposals on August 23, 2005 as follows: (0 MBE, 0 FBE).

VEC Systems $546,200.00
Field & Associates, Inc. $548,794.00
K & W Roofing, Inc. $596,950.00
General Maintenance and Engineering Co., Inc. $721,593.00

It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, VEC Systems. Contract Compliance Number 04-3702089, exp. 09/27/2007.

This ordinance also authorizes the transfer, appropriation, and expenditure of $546,200.00 from the Special Income Tax Fund to pay for this project. The Special Income Tax transfer and appropriation is a temporary measure until the City sells notes or bonds for this project.

Emergency action is requested so that the contractor will be able to complete this project during good weather.

Fiscal Impact: The Facilities Management Division has requested $546,200.00 in th...