Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify Contract FL004622 - Multi-function Devices (MFDs) UTC, with the Gordon Flesch Company Inc., to provide for fax control modem kits and any associated installation and maintenance associated with the fax components. Police has approximately forty locations that need FAX capability. Since the current MFDs can handle faxing, it makes economic sense to add the FAX component to the devices rather than provide each location a new FAX machine. The current UTC contract with Gordon Flesch Company is a three (3) year lease with an option to purchase an additional two (2) more years of maintenance services. This legislation also authorizes the Finance and Management Director to issue a purchase order for these fax accessories from the modified contract.
There is no cost associated with the contract modification as this is a UTC. The additional FAX kits will cost $19,967.00.
The original bid specifications called for fax capability to be available on each device for use with a computer network, but the fax capability was not authorized under the UTC contract with Gordon Flesch. It is impractical to bid and contract with any other company at this time as there is a current contract for these services. The cost for the purchase of this accessory and associated costs was negotiated with the Gordon Flesch Company, Inc.
Emergency action is requested in order that faxing can be accomplished at each device and operations may continue without interruption.
Contract Compliance Number: 390993125, expires 11/25/10
FISCAL IMPACT: This ordinance authorizes an expenditure of $19,967.00 from the General Fund for the Division of Police in order to have fax capabilities at various locations throughout the Division. Based upon the third quarter financial review, there is sufficient funding available in the Division's supplies budget.
Title
To authorize...
Click here for full text