City of Columbus - File #: 1011-2010

• File #: 1011-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/24/2010
• In control: Judiciary And Court Administration Committee
• On agenda: 7/12/2010
• Final action: 7/14/2010
• Title: To authorize the Finance and Management Director to modify a professional services contract on behalf of the Office of Construction Management with Bird Houk Collaborative for architectural and engineering services for the main electrical service and distribution upgrade at the Municipal Court Building, 375 South High Street; to authorize and direct the City Auditor to transfer $48,500.00 from the Special Income Tax Fund to the Construction Management Capital Improvement Fund; to authorize the City Auditor to appropriate said funds within the Construction Management Capital Improvement Fund; to authorize the expenditure of $48,500.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($48,500.00)

Date	Ver.	Action By	Action	Result
7/14/2010	1	MAYOR	Signed
7/14/2010	1	CITY CLERK	Attest
7/12/2010	1	Columbus City Council	Approved	Pass
7/12/2010	1	COUNCIL PRESIDENT	Signed
7/1/2010	1	ODI DIRECTOR	Reviewed and Approved
7/1/2010	1	Finance Drafter	Sent for Approval
7/1/2010	1	CITY ATTORNEY	Reviewed and Approved
7/1/2010	1	Finance Drafter	Sent to Clerk's Office for Council
6/30/2010	1	EBOCO Reviewer	Sent for Approval
6/29/2010	1	Auditor Reviewer	Reviewed and Approved
6/29/2010	1	CITY AUDITOR	Reviewed and Approved
6/29/2010	1	Finance Drafter	Sent for Approval
6/28/2010	1	Finance Reviewer	Reviewed and Approved
6/28/2010	1	Finance Reviewer	Reviewed and Approved
6/28/2010	1	Finance Reviewer	Reviewed and Approved
6/28/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/28/2010	1	Finance Drafter	Sent for Approval
6/25/2010	1	Finance Drafter	Sent for Approval
6/25/2010	1	Finance Reviewer	Reviewed and Approved
6/25/2010	1	Finance Drafter	Sent for Approval
6/24/2010	1	Finance Drafter	Sent for Approval
6/24/2010	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a professional services contract on behalf of the Office of Construction Management with Bird Houk Collaborative for architectural and engineering services for the main electrical service and distribution upgrade at the Municipal Court Building, 375 South High Street.

Requests for Statements of Qualifications were available on February 16, 2007, and five firms submitted proposals on or before February 26, 2007. The original contract was authorized by Ordinance No. 1115-2007, passed July 9, 2007, for the production of detailed plans identified for Construction Management projects, the hosting of design meetings, preliminary construction and final cost estimates, master and operational plans, ensuring code compliance, bidding documents/plans, obtaining proper permit documents, and construction administration. This modification authorizes a contract modificaiton in order to create the documents documents to rework the existing space around the existing switchgear room to facilitate the new equipment needed for the electrical service and distribution system.

This modification is necessary due to unforeseen circumstances surrounding the electrical feed. It is practical and cost effective for coordination and continuity of the project to use Bird Houk Collaborative for this modification. Selecting another architect at this point would lead to duplicated work and possibly mistakes. Therefore, it would not be in the best interests of the City to request qualifications for these ongoing professional services.

Emergency action is requested so that the necessary architectural and engineering services can be completed as soon a possible, thereby ensuring important electrical upgrades are not delayed.

Bird Houk Collaborative Contract Compliance No. 31-1366142; Expiration date November 11, 2011.

Fiscal Impact: This project is funded in the 2010 Capital...