City of Columbus - File #: 0228-2011

• File #: 0228-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/2/2011
• In control: Public Utilities Committee
• On agenda: 3/7/2011
• Final action: 3/8/2011
• Title: To authorize the Director of Public Utilities to enter into a planned modification of the Utility Cut and Restoration Project contract with Decker Construction Company, for the Division of Power and Water, to authorize the expenditure of $1,000,000.00 from Water Systems Operating Fund and $10,000.00 from the Electricity Operating Fund. ($1,010,000.00)

Date	Ver.	Action By	Action	Result
3/8/2011	1	MAYOR	Signed
3/8/2011	1	CITY CLERK	Attest
3/7/2011	1	Columbus City Council	Approved	Pass
3/7/2011	1	COUNCIL PRESIDENT	Signed
2/28/2011	1	Columbus City Council	Read for the First Time
2/15/2011	1	Utilities Drafter	Sent for Approval
2/15/2011	1	Auditor Reviewer	Reviewed and Approved
2/15/2011	1	CITY AUDITOR	Reviewed and Approved
2/15/2011	1	Utilities Drafter	Sent for Approval
2/15/2011	1	CITY ATTORNEY	Reviewed and Approved
2/15/2011	1	Utilities Drafter	Sent to Clerk's Office for Council
2/14/2011	1	Utilities Drafter	Sent for Approval
2/14/2011	1	EBOCO Reviewer	Sent for Approval
2/14/2011	1	ODI DIRECTOR	Reviewed and Approved
2/11/2011	1	Finance Reviewer	Reviewed and Approved
2/11/2011	1	Finance Reviewer	Reviewed and Approved
2/11/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/10/2011	1	Finance Reviewer	Reviewed and Approved
2/8/2011	1	Utilities Drafter	Sent for Approval
2/7/2011	1	Utilities Drafter	Sent for Approval
2/7/2011	1	Utilities Reviewer	Sent for Approval
2/7/2011	1	UTILITIES DIRECTOR	Reviewed and Approved
2/4/2011	1	Utilities Drafter	Sent for Approval
2/4/2011	1	Utilities Reviewer	Reviewed and Approved
2/2/2011	1	Utilities Drafter	Sent for Approval

Explanation

The Department of Public Utilities entered into a contract with Decker Construction Company for the Utility Cut and Restoration Project. This project includes services such as excavation, driveway pavement replacement, pavement planning, crack sealing, flowable controlled density fill, brick street repair, pumping water from cuts, mill and overlaying. This contract was the result of a Director's bid received on December 13, 2007 (SA002731). Decker Construction Company was the only bid received and met all requirements of the specifications. The original contract was for a period of one (1) year with three (3) one year renewal options. The Department requests authorization to enter into a planned modification for the third and final extension of the original contract, for a grand total of $1,010,000.00.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Contract Compliance: 31-0983557, expires October 20, 2011
Decker Construction Company does not hold MBE/FBE status.

1. Amount of additional funds: The amount of additional funds needed for this contract is $1,000,000.00. The original contract was established for $1,235,000.00. The total cost of the original contract and all modifications is $5,720,000.00. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during fiscal year 2011.

2. Reason additional needs were not foreseen: The need for additional funds was foreseen, an extension is provided for in the original contract. This legislation is to encumber the funds budgeted for fiscal year 2011 for the Division of Power and Water.

3. Reason other procurement processes not used: The same exact service is required as ...