Explanation
BACKGROUND: This legislation authorizes the establishment of a Universal Term Contract (UTC) for the purchase of Elevator Maintenance and Emergency Repair. This contract will provide for the necessary maintenance and repair of elevators for the safety and well-being of users on an as needed basis. The contract will last two (2) years, expiring April 30, 2019, with an option to extend for one (1) additional year. The Purchasing Office opened formal bids on February 2, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ004211). Two (2) companies responded with quotes.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Fujitec America, Inc., (Vendor # 001627) CC#: 90686-154333 Expires 3/21/2019, All items, $1.00
Total Estimated Annual Expenditure: $60,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. This ordinance is being submitted as an emergency as the current contract expires April 30, 2017 and there is a continuing need for maintaining and repairing City elevators for the safety of the users.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Elevator Maintenance and Emergency Repair with Fujitec America, Inc.; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, elevator maint...
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