City of Columbus - File #: 0684-2008

• File #: 0684-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/10/2008
• In control: Finance & Economic Development Committee
• On agenda: 5/5/2008
• Final action: 5/7/2008
• Title: To authorize the Finance and Management Director to establish a purchase order with C&A Harley Davidson, Inc. for three motorcycles for the Public Safety Department, Police Division, per the terms and conditions of SA002832 with C&A Harley Davidson, Inc.; to authorize the expenditure of $86,370.00 from the 2008 General Fund vehicle allocation in the Fleet Management Division; and to declare an emergency. ($86,370.00)
• Sponsors: Kevin L. Boyce, Andrew Ginther

Date	Ver.	Action By	Action	Result
5/7/2008	1	CITY CLERK	Attest
5/6/2008	1	MAYOR	Signed
5/5/2008	1	Columbus City Council	Approved	Pass
5/5/2008	1	COUNCIL PRESIDENT	Signed
4/25/2008	1	Finance Drafter	Sent for Approval
4/25/2008	1	CITY ATTORNEY	Reviewed and Approved
4/25/2008	1	Finance Drafter	Sent to Clerk's Office for Council
4/24/2008	1	Finance Drafter	Sent for Approval
4/24/2008	1	ODI DIRECTOR	Reviewed and Approved
4/23/2008	1	Finance Drafter	Sent for Approval
4/23/2008	1	Auditor Reviewer	Reviewed and Approved
4/23/2008	1	CITY AUDITOR	Reviewed and Approved
4/22/2008	1	Finance Reviewer	Reviewed and Approved
4/22/2008	1	Finance Reviewer	Reviewed and Approved
4/22/2008	1	Finance Reviewer	Reviewed and Approved
4/22/2008	1	Finance Reviewer	Reviewed and Approved
4/22/2008	1	FINANCE DIRECTOR	Reviewed and Approved
4/11/2008	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order to C&A Harley Davidson, Inc. for the purchase of three (3) Harley Davidson FLHTP Police motorcycles for the Police Division. The following bids were received by the Purchasing office on March 20, 2008, for the purchase of Police motorcycles via SA002832.

Bid Amount
Vendor Fully equipped Status

C & A Harley Davidson $28,790.00 EA Majority

After review of the bids received, the Fleet Management Division and the Police Division recommend acceptance of the only responsive, responsible and best bid submitted by C & A Harley Davidson, Inc. in the total amount of $86,370.00 for the purchase of three (3) motorcycles.

CONTRACT COMPLIANCE: C & A Harley Davidson, Inc. 34-1495631 expires 9/21/2008.

EMERGENCY ACTION is necessary so that the purchase order for these motorcycles can be issued as soon as possible in order to meet the manufacturer's order cutoff deadline.

FISCAL IMPACT: The Fleet Management Division budgeted $2,130,000 in the 2008 General Fund vehicle allocation. Year to date, approximately $971,033.00 has been encumbered from the General Fund vehicle allocation to purchase sixty (60) city vehicles. This ordinance authorizes an expenditure of $86,370.00 for the purchase of three (3) Harley Davidson motorcycles for the Police Division. These motorcycles will replace current units with high mileage.

Title

To authorize the Finance and Management Director to establish a purchase order with C&A Harley Davidson, Inc. for three motorcycles for the Public Safety Department, Police Division, per the terms and conditions of SA002832 with C&A Harley Davidson, Inc.; to authorize the expenditure of $86,370.00 from the 2008 General Fund vehicle allocation in the Fleet Management ...