City of Columbus - File #: 0754-2004

• File #: 0754-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/12/2004
• In control: Safety Committee
• On agenda: 5/10/2004
• Final action: 5/11/2004
• Title: To authorize and direct the Finance Director to enter into contract(s) for the option to purchase Corel Word Perfect Licenses with Columbus Supply, to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00 dollar).

Date	Ver.	Action By	Action	Result
5/11/2004	1	MAYOR	Signed
5/11/2004	1	CITY CLERK	Attest
5/10/2004	1	Columbus City Council	Approved	Pass
5/10/2004	1	COUNCIL PRESIDENT	Signed
4/27/2004	1	Finance - Purchasing Drafter	Sent for Approval
4/27/2004	1	CITY ATTORNEY	Reviewed and Approved
4/27/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/23/2004	1	Finance - Purchasing Drafter	Sent for Approval
4/23/2004	1	Auditor Reviewer	Reviewed and Approved
4/23/2004	1	CITY AUDITOR	Reviewed and Approved
4/22/2004	1	EBOCO Reviewer	Reviewed and Approved
4/22/2004	1	ODI DIRECTOR	Reviewed and Approved
4/19/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
4/15/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Corel Word Perfect Licenses for Municipal Court Judges, the largest user. The term of the proposal option contract would be three years, with the option to renew for two-one year additional year(s). Contract is through July 26, 2007. The Purchasing Office opened formal bids on April 1, 2004.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001087JY). Nine were received: (MAJ:256) bids solicited; (MAJ: 9) bids received, (MBE: 17) bids solicited; (MBE: 0) bids received, (FBE: 3) bids solicited; (FBE: 0) bids received

Purchasing Office is recommending award of the contract to the low bidder:

Columbus Suppy, MAJ, CC# 31-1571445, $44,699.20 dollar amount of award

Total Estimated Annual Expenditure: $44,699.20

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.



Title

To authorize and direct the Finance Director to enter into contract(s) for the option to purchase Corel Word Perfect Licenses with Columbus Supply, to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00 dollar).


Body


WHEREAS, the Purchasing Office advertised and solicited formal bids on April 1, 2004 and selected the lowest bid(s); and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opp...