Explanation
BACKGROUND: To modify eight (8) contracts for the option to purchase Emergency Repair Services for the Department of Development, the largest user. The term of the proposed option contracts modifications will be one year with an option to renew for one additional years if mutually agreed. Each contract expiration date is March 30, 2005; the modifications will extend the contracts through March 31, 2006.
To establish the original contracts, the Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No.SA000567). One-Hundred and sixteen (MAJ:100) (F1:6) (M1A:10)bids solicited; eleven (MAJ:11) were bids received. The Purchasing Office recommended award of eight (8) contracts to the lowest, responsive, responsible and best bidder and contracts were established in accordance with the passage and approval of Ordinance 0687-2004:
Stairway Chairlift, MAJ, CC#31-1674969, $5,000.00
Absolute Air, MAJ, CC#31-1427312, $35,000.00
All About Drains, MAJ, CC#27-9482908, $20,000.00
Ready Wire Electrical Contractors, LLC MAJ, CC#52-2441243, $5,000.00
Holt Mechanical, MAJ, CC#31-1563918, $20,000.00
Ohio Mechanical Inc., MAJ, CC#31-1676592, $40,000.00
ABC Gas Repair Inc., F1, CC#31-0947284, $20,000.00
Union Electric & Communications, MAJ, CC#31-1708186, $15,000.00
1. Amount of additional funds: The estimated annual expenditure for the contracts is $160,000.00. The Development Department Neighborhood Services Division must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No lower pricing or better terms are anticipated by rebidding.
4. How cost was determined: The cost, terms and conditions are in accordance with the original contracts
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