Explanation
BACKGROUND:
This ordinance will authorize the Director of the Department of Technology to renew an agreement with BIAS Corporation for Oracle software maintenance and support services. The original agreement (EL014414) was authorized by ordinance 0899-2013, passed May 6, 2013. That agreement included options to renew for two additional one year terms; this ordinance will authorize the first option to renew. Oracle software is a critical component of a number of citywide business systems; including 311, CUBS, Performance Series system, Income Tax, WAM and GIS. The software is server based and has given the City the capability to web-enable applications for citizens' use and to ensure compliance with licensing agreements. This renewal will provide service for the period May 31, 2014 to May 30, 2015 at a total cost of $582,867.01. This includes annual maintenance and support of Oracle database software at a cost of $510,291.63 and annual maintenance and support for the Work and Asset Management (WAM) system utilized by the Department of Public Utilities, at a cost of $72,575.38.
The original contract was awarded pursuant to solicitation SA004837. But additional terms and conditions are required by Oracle for Oracle resellers, so the Department of Technology was required to utilize a modified standard city contract for this agreement, which has been approved by the City Attorney’s Office. Given the change to the City’s standard terms and conditions as published in the solicitation, this ordinance requests a waiver of competitive procurement provisions, in accordance with section 329.37 of the Columbus City Code.
FISCAL IMPACT:
During fiscal years 2012 and 2013, $477,256.83 and $617,180.78 were expended respectively for Oracle annual software maintenance and support. The cost for the 2014 services is $582,867.01 and will be provided through the vendor BIAS Corporation (SA004837). Funding is available in the amount of $582,867.01 within the ...
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