Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract with Carrier Commercial Services for a comprehensive annual service and maintenance contract for the chillers at the Police Academy, 1000 North Hague Avenue, and the Municipal Court building, 375 South High Street.
Formal proposals were opened on February 15, 2008 for five separate buildings. The three other buildings (757 Carolyn Avenue, the Fire Academy, and the Health Department) are not to be awarded at this time due to funding. Five firms submitted proposals. (1 Female*). Individual proposals were submitted for each building.
Police Academy
TP Mechanical $10,303.00
Carrier Commercial Services $21,000.00
*Synergy Mechanical $29,106.00
American Mechanical Group $36,000.00
Air Force One $49,850.00
Municipal Court
TP Mechanical $7,169.00
Carrier Commercial Services $17,000.00
*Synergy Mechanical $27,164.00
American Mechanical Group Did not bid
Air Force One Did not bid
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Carrier Commercial Services. TP Mechanical withdrew their bid due to confusion of the scope of the project and the inability to receive insurance on this project.
Emergency action is requested to ensure chiller maintenance is uninterrupted, thereby ensuring air conditioning to these important buildings during the upcoming summer months.
Fiscal Impact: The Facilities Management Division budgeted $20,000.00 for the chiller maintenance agreement at the Municipal Court building. No money is specifically budgeted for the Police Academy. This funding is available through savings on the Division's variable speed drive maintenance contract.
Carrier Commercial Services. Contract Compliance Number 06-0991716, expiration 01/24/2009.
Title
To authorize the Finance and Management D...
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