Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to renew and modify an agreement with OARnet/OSU, a non-profit organization, for VMWare software maintenance and support services, providing service at a cost of $12,173.85 and $8,615.02 to purchase 12 additional VMWare licenses at a cost of ($6,250.32) with one year of maintenance and support at ($2,364.70) for a combined total cost of $20,788.87. The original agreement (EL011737) was authorized by ordinance 1716-2010, passed December 13, 2010 and was modified by ordinance 1084-2011, passed July 25/2011 to accommodate a price increase (EL012111) and a renewal/modification under ordinance 1850-2011 for software upgrades and maintenance and support (EL012283) for the term December 24, 2011 to December 23,2012. This ordinance will renew and modify the agreement with OARnet to incorporate another year of VMWare software maintenance and support service for the period December 24, 2012 to December 23, 2013 in addition to the purchase of 12 licenses with one year of maintenance and support effective on the date of a purchase order certified by the Auditor's Office.
As maintenance and support is due to expire for the VMWare software licenses, this renewal and modification is needed to ensure continued maintenance and support and sufficient licenses to meet the need for further VMWare capacity, for Oracle servers and remote servers. While the need for continued maintenance and support was known when the original agreement with OARnet was executed in 2010, the need for additional licenses with maintenance and support was not known. Through the State of Ohio Virtualization Program, OARnet offers significant discounts on VMWare that are not available in the market place. So it is in the City's best interests to procure VMWare through OARnet, instead of through another procurement process. The pricing offered the City reflects the agreed upon public sector d...
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