Explanation
BACKGROUND AND BID INFORMATION:
This legislation authorizes the Finance and Management Director to issue purchase orders to The Sutphen Corporation for the purchase of Fire and EMS emergency response apparatus/vehicles and related equipment.
Competitive bidding is being requested to be waived for the contract authorized by this ordinance. City agencies are required to obtain at least three actual quotes from State Term Schedules (STS). Due to reasons referenced below, the Fire Division request procurement via STS which requires a bid waiver. Therefore, all these requests for the following purchases, which are being made via STA contracts STS023111 / STS614, will require bid waiver.
Quotes Received Amount Build Times
Sutphen Corporation $2,432,621.00 15-17 Months
Atlantic Emergency Solutions $2,664,058.00 48 months
The apparatus from The Sutphen Corporation has been part of the Fire Division's standardized equipment for several years, as both the Divisions of Fire and Fleet Management, believe these products are the best for their operations given the quality, durability and customizability each manufacturer offers, as well as the cost-effective approach that has resulted from negotiating directly with each manufacturer during the build process. The subsequent contracts established by Fleet Management with each manufacturer have also simplified the managing of parts/service after purchase.
The delivery date is a material, fundamental and crucial term of the contract due to the significant apparatus needs of the City. The delivery date for this vehicle, as bid by the Contractor in Contractor's Proposal, shall be 17 months from the effective date of
the Contract. If the delivery date is delayed more than 17 months from the effective contract date, the City shall have the option to either cancel the contract or receive liquidated damages in the amount of $500.00 per day, beginning on the 1st day after that
17-month period and shall continue ea...
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