City of Columbus - File #: 0207-2009

• File #: 0207-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/6/2009
• In control: Finance & Economic Development Committee
• On agenda: 3/2/2009
• Final action: 3/4/2009
• Title: To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Infilco Bar Screen Parts with Motion Industries, to authorize the appropriation and expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
3/4/2009	1	CITY CLERK	Attest
3/3/2009	1	MAYOR	Signed
3/2/2009	1	Columbus City Council	Approved	Pass
3/2/2009	1	COUNCIL PRESIDENT	Signed
2/20/2009	1	CITY ATTORNEY	Reviewed and Approved
2/20/2009	1	Finance Drafter	Sent to Clerk's Office for Council
2/10/2009	1	CITY AUDITOR	Reviewed and Approved
2/10/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/9/2009	1	EBOCO Reviewer	Sent for Approval
2/9/2009	1	ODI DIRECTOR	Reviewed and Approved
2/9/2009	1	Finance - Purchasing Drafter	Sent for Approval
2/9/2009	1	Auditor Reviewer	Contingent
2/6/2009	1	Finance - Purchasing Drafter	Sent for Approval
2/6/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
2/6/2009	1	FINANCE DIRECTOR	Reviewed and Approved
2/6/2009	1	Finance - Purchasing Drafter	Sent for Approval

Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Infilco Bar Screen Parts for the Division of Sewerage and Drainage, the sole user. The term of the proposed option contract would be two (2) years, expiring May 31, 2011, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 29, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003150). Fifty-eight (58) bids were solicited: (M1A-0, F1-1, MBR-2). One bid was received, but only bid on Items 67-81, 83 - 87, 90, 91, 94 - 98, 100 and 101.

The bid is acceptable. The Purchasing Office is preparing a new formal bid for those items not bid. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

Motion Industries, MAJ, CC# 63-0251578 expires 9/12/10, $1.00
Total Estimated Annual Expenditure: $20,000.00, Division of Sewerage and Drainage, the largest user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Infilco Bar Screen Parts with Motion Industries, to authorize the appropriation and expenditure of $1.00 to establish the contract from the Mail, ...