City of Columbus - File #: 0659-2009

• File #: 0659-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/24/2009
• In control: Safety Committee
• On agenda: 6/8/2009
• Final action: 6/10/2009
• Title: To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Harris Stratex Networks for an extended warranty-Maintenance Level Agreement (MLA) for the Microwave Network Equipment which supports the Police and Fire 800 MHz Radio Systems Infrastructure in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $13,083 from the General Fund; and to declare an emergency. ($13,083)

Date	Ver.	Action By	Action	Result
6/10/2009	1	CITY CLERK	Attest
6/9/2009	1	MAYOR	Signed
6/8/2009	1	Columbus City Council	Approved	Pass
6/8/2009	1	COUNCIL PRESIDENT	Signed
5/28/2009	1	Auditor Reviewer	Reviewed and Approved
5/28/2009	1	CITY AUDITOR	Reviewed and Approved
5/28/2009	1	Safety Drafter	Sent for Approval
5/28/2009	1	CITY ATTORNEY	Reviewed and Approved
5/28/2009	1	Safety Drafter	Sent to Clerk's Office for Council
5/27/2009	1	ODI DIRECTOR	Reviewed and Approved
5/27/2009	1	Safety Drafter	Sent for Approval
5/26/2009	1	Safety Drafter	Sent for Approval
5/26/2009	1	EBOCO Reviewer	Sent for Approval
5/22/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/22/2009	1	FINANCE DIRECTOR	Reviewed and Approved
5/20/2009	1	Finance Reviewer	Reviewed and Approved
5/19/2009	1	Finance Reviewer	Reviewed and Approved
5/18/2009	1	SAFETY DIRECTOR	Reviewed and Approved
5/15/2009	1	Safety Reviewer	Reviewed and Approved
5/13/2009	1	Safety Reviewer	Reviewed and Approved
5/13/2009	1	Safety Drafter	Sent for Approval
5/12/2009	1	Safety Drafter	Sent for Approval
4/24/2009	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Harris Stratex Networks for an extended warranty-Maintenance Level Agreement (MLA) for the Microwave Network Equipment which supports the Police and Fire 800 MHz Radio Systems Infrastructure starting June 1, 2009 through May 31, 2010. It is essential that Police and Fire have 24 hour backup maintenance service available in the event of a communications microwave failure. This agreement is being entered into under the Sole Source provision provided in Section 329.07 of the Columbus City Code. Harris Stratex Networks is the only known company that can provide the essential backup service 24 hours a day, seven days a week.

The City of Columbus began the 800 MHz Radio System operations in April 1992. Support Services initiated a new 800 MHz radio system and microwave network infrastructure upgrade in 2007, utilizing Homeland Security funding. The warranty period (2 years) has expired on this equipment purchase. This contract will provide 24 hour backup field engineering support, repair, and exchange of equipment.

Contract Compliance: Contract Compliance Number 77-0016028 - Expires: 05/07/2011

Emergency Designation: Emergency designation is requested for this ordinance due to maintenance warranty expiration date of May 31, 2009.

FISCAL IMPACT: This ordinance authorizes an expenditure of $13,083 from the Division of Support Services 2009 General Fund operating budget. This is the first year of this contract. The original equipment had a two year warranty that expires this year. Because of the two year warranty period, there were no expenses for these services in 2008 or 2007.

Title

To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Harris Stratex Networks for an extended warranty-Maintenance Level...