City of Columbus - File #: 1225-2005

• File #: 1225-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/27/2005
• In control: Safety Committee
• On agenda: 9/12/2005
• Final action: 9/15/2005
• Title: To authorize and direct the Finance Director to modify the specifications of an existing contract for the purchase of Tilt Cab Pumpers with the Sutphen Corporation, and to waive the formal bid requirements.

Date	Ver.	Action By	Action	Result
9/15/2005	1	CITY CLERK	Attest
9/14/2005	1	MAYOR	Signed
9/12/2005	1	Columbus City Council	Approved	Pass
9/12/2005	1	COUNCIL PRESIDENT	Signed
7/25/2005	1	Columbus City Council	Read for the First Time
7/8/2005	1	Safety Drafter	Sent for Approval
7/8/2005	1	CITY ATTORNEY	Reviewed and Approved
7/8/2005	1	Safety Drafter	Sent to Clerk's Office for Council
7/7/2005	1	Safety Drafter	Sent for Approval
7/7/2005	1	Auditor Reviewer	Reviewed and Approved
7/7/2005	1	CITY AUDITOR	Reviewed and Approved
7/6/2005	1	ODI DIRECTOR	Reviewed and Approved
7/6/2005	1	Safety Drafter	Sent for Approval
7/6/2005	1	Finance Reviewer	Reviewed and Approved
7/6/2005	1	FINANCE DIRECTOR	Reviewed and Approved
7/5/2005	1	EBOCO Reviewer	Reviewed and Approved
7/1/2005	1	Safety Drafter	Sent for Approval
6/30/2005	1	Safety Drafter	Sent for Approval
6/30/2005	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
6/29/2005	1	Safety Reviewer	Reviewed and Approved
6/29/2005	1	Safety Reviewer	Reviewed and Approved
6/29/2005	1	SAFETY DIRECTOR	Reviewed and Approved
6/27/2005	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND: To modify the existing contract for the purchase of Tilt Cab Pumpers (Fire Trucks) for the Public Safety Department, Fire Division. The Purchasing Office opened formal bids on May 6, 2004

The Finance/Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation No. SA001099GRW. The Finance Director executed the contract for the purchase of the ten Tilt Cab Pumpers at a cost of $3,534,102.00 in accordance with Ordinance number 1114-2004, passed December 13, 2004.

1. Amount of additional funds: No additional expenditure is required.
2. Reason additional needs were not foreseen: After the contract was executed by all parties, the Public Safety Department, Fire Division identified some required changes in the specifications of the trucks ordered, including adding a 12V heater to the R1 compartment and adding an electric ladder rack for ground ladders.
3. Reason other procurement processes not used: Time is of the essence in maintaining an adequate supply of fully operating tilt cab pumpers. The changes are minor and the Contractor was willing to make the changes as identified by the City. The average turnaround time for formal bidding is now 189 calendar days, the lead time required to build the vehicles is 330 - 365 calendar days, and no better pricing is anticipated by formally re-bidding this need.
4. How cost was determined: The City and the Contractor negotiated the specifications modification. The cost, terms and conditions are same as original contract.

FISCAL IMPACT: No funding is required to make the specifications modification to the Tilt Cab Pumpers.

Title

To authorize and direct the Finance Director to modify the specifications of an existing contract for the purchase of Tilt Cab Pumpers with the Sutphen Corporation, and to waive the formal bid requirements.

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on May 6, 2004 and...