Explanation
BACKGROUND: The maintenance and supplementation of the Columbus City Code is a primary responsibility of the City Clerk's Office. The City Clerk has annually renewed contracts with LexisNexis for these services. LexisNexis provided notification in late December 2008, that effective immediately they will no longer provide municipal codification services and had transferred their accounts to Municipal Code Corporation (MCC). MCC has agreed to provide these services under terms of Lexis Nexis' current pricing structure.
It is manifestly impractical for the City Clerk to suspend the supplementation and codification services of the Columbus City Code pending completion of the competitive procurement process. For that reason, it is in the best interest of the City to enter into contract with Municipal Code Corporation for the remainder of the 2009 fiscal year to allow time to prepare an RFP and pursue the competitive procurement process to identify and initiate a contract with a service provider for the 2010 fiscal year with the option to renew for five (5) one (1) year periods.
Emergency legislation is requested to ensure uninterrupted availability and supplementation of the Columbus City Code for City of Columbus employees and citizens.
FISCAL IMPACT:
Funds have already been budgeted within Council's 2009 General Fund Budget for these services in the amount of $6,000.00.
Title
To authorize and direct the City Clerk to enter into contract with Municipal Code Corporation and to authorize the City Clerk to expend up to $6,000.00 for supplementation and codification services for the remainder of 2009, and to waive the competitive procurement provisions of Chapter 329 of the Columbus City Code; and to declare an emergency.
Body
WHEREAS, the City Clerk has annually renewed contracts with LexisNexis for codification and supplementation services of the Columbus City Code; and
WHEREAS, LexisNexis recently provided notificat...
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