City of Columbus - File #: 0158-2011

• File #: 0158-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/21/2011
• In control: Public Service & Transportation Committee
• On agenda: 1/31/2011
• Final action: 2/2/2011
• Title: To authorize the Director of the Department of Finance and Management to establish a blanket purchase order for rock salt; to authorize the expenditure of $334,513.92 from the Municipal Motor Vehicle License Tax Fund for the Department of Public Service, Division of Planning and Operations; and to declare an emergency. ($334,513.92)

Date	Ver.	Action By	Action	Result
2/2/2011	1	CITY CLERK	Attest
2/1/2011	1	MAYOR	Signed
1/31/2011	1	Columbus City Council	Approved	Pass
1/31/2011	1	COUNCIL PRESIDENT	Signed
1/27/2011	1	ODI DIRECTOR	Reviewed and Approved
1/27/2011	1	Service Drafter	Sent for Approval
1/27/2011	1	CITY ATTORNEY	Reviewed and Approved
1/27/2011	1	Service Drafter	Sent to Clerk's Office for Council
1/26/2011	1	Service Drafter	Sent for Approval
1/26/2011	1	CITY AUDITOR	Contingent
1/26/2011	1	CITY AUDITOR	Reviewed and Approved
1/26/2011	1	Service Drafter	Sent for Approval
1/26/2011	1	EBOCO Reviewer	Sent for Approval
1/25/2011	1	SERVICE DIRECTOR	Reviewed and Approved
1/25/2011	1	Finance Reviewer	Reviewed and Approved
1/25/2011	1	Finance Reviewer	Reviewed and Approved
1/25/2011	1	Finance Reviewer	Sent for Approval
1/25/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
1/25/2011	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

1. BACKGROUND
This legislation requests authority for the Director of the Department of Finance and Management to issue a purchase order for additional roadway salt purchases of up to $334,513.92 for the Department of Public Service. The Department of Public Service, Division of Planning and Operations, is responsible for the city roadway system's snow and ice control program. Rock salt is used extensively in this operation. Based upon the number and frequency of snow and ice events that have occurred so far this season, the City's roadway salt purchase capacity has been reduced to a limit that requires the Department to undertake the steps necessary to ensure that it has sufficient purchase capacity for the remainder of this season.

For the 2010/2011 snow and ice season, the City of Columbus opted to participate in the Ohio Department of Transportation's (ODOT) annual cooperative purchasing contract, Contract Number 018-11, which allows participating government agencies to purchase rock salt from a state-wide competitively selected vendor. ODOT established this contract as a cooperative agreement for use by other governmental agencies, in accordance with Chapter 5513.01 (B) of the Ohio Revised Code. Cargill Incorporated was the selected vendor for the area that includes central Ohio.

Ordinance No. 0322-2010 passed March 10, 2010, authorized the Department of Finance and Management (DOFM) to utilize the ODOT Cooperative Purchase contract, and to establish purchase orders in the amount of $1.5 Million, that provided for purchase capacity of up to 31,104 tons, of which 25,432.35 has been encumbered, as of January 25, 2011. This contract committed the city to $1.5 Million of the city's projected contracted seasonal needs. In addition, this contract enables the City to purchase additional quantities of up to a maximum of $334,513.92.

Depending upon the severity of the remaining winter season weather, the Department of Public Servic...