City of Columbus - File #: 1616-2004

• File #: 1616-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/2/2004
• In control: Public Service & Transportation Committee
• On agenda: 10/18/2004
• Final action: 10/20/2004
• Title: To authorize the Finance Director to enter into a contract for the purchase of three 3-wheeled street sweepers from Jack Doheny Supplies Ohio, Incorporated, for the Transportation Division; to authorize the expenditure of $358,062.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($358,062.00)

Date	Ver.	Action By	Action	Result
10/20/2004	1	CITY CLERK	Attest
10/19/2004	1	MAYOR	Signed
10/18/2004	1	Columbus City Council	Approved	Pass
10/18/2004	1	COUNCIL PRESIDENT	Signed
10/7/2004	1	Service Drafter	Sent for Approval
10/7/2004	1	CITY ATTORNEY	Reviewed and Approved
10/7/2004	1	Service Drafter	Sent to Clerk's Office for Council
10/1/2004	1	ODI DIRECTOR	Reviewed and Approved
9/29/2004	1	Service Drafter	Sent for Approval
9/29/2004	1	EBOCO Reviewer	Reviewed and Approved
9/28/2004	1	Finance Reviewer	Reviewed and Approved
9/28/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/28/2004	1	Service Drafter	Sent for Approval
9/28/2004	1	Auditor Reviewer	Reviewed and Approved
9/28/2004	1	CITY AUDITOR	Reviewed and Approved
9/24/2004	1	SERVICE DIRECTOR	Reviewed and Approved
9/24/2004	1	Service Drafter	Sent for Approval
9/21/2004	1	Service Drafter	Sent for Approval
9/8/2004	1	Service Drafter	Sent for Approval
9/7/2004	1	Service Drafter	Sent for Approval
9/7/2004	1	Service Reviewer	Reviewed and Approved

Explanation

Background: The Transportation Division is responsible for sweeping the City's roadway system. To accomplish this mission the Division requires three 3-wheeled street sweepers. These sweepers will replace older units that are beyond their useful service lives and will provide for a more reliable fleet to carry out services provided by the Division.

Bids were advertised in the City Bulletin and were received by the Purchasing Office on July 15, 2004 for Bid SA-001195GRW as follows:

Vendor / Sweeper / Three Unit Cost / Status
The McLean Company / Johnston 3000 / $306,309 / Majority
Jack Doheny Supplies Ohio, Incorporated / Elgin Pelican / $358,062 / Majority

The lowest bidder, the McLean Company, was judged to be non-responsive in that they failed to meet item 1.1 of the specifications that required a forward dumping unit. The requirement for a forward dumping unit is based on operational considerations. Given the close quarters under which sweepers sometime work the operators and supervisors do not feel it is advisable or safe to utilize a rear-dumping unit. The next lowest bidder, Jack Doheny Supplies Ohio, Incorporated, was judged to be the lowest, best, most responsive and most responsible bidder. It is recommended that the contract be awarded to Jack Doheny Supplies Ohio, Incorporated, contract compliance #38-3148955, for three units for $358,062.00 in accordance with their bid proposal.

Fiscal Impact: The Transportation Division budgeted $3.2 million for equipment in the 2004 Capital Improvements Budget. Thus far in 2004, the Division has spent $362,701 of the equipment budget. This ordinance authorizes an expenditure of $358,062.00. Including this ordinance, another $2.14 million in equipment legislation is pending before Council. The remaining balance will be used to purchase additional vehicles before the end of 2004. The Division spend approximately $700,000 in 2003 to purchase dump trucks with plows.

Emergen...