City of Columbus - File #: 0780-2006

• File #: 0780-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/11/2006
• In control: Administration Committee
• On agenda: 4/24/2006
• Final action: 4/27/2006
• Title: To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with HKI Associates, Inc. for professional services related to the exterior renovation of the John Maloney Health Center, 1833 Parsons Avenue; to authorize the expenditure of $48,500.00 from the HealthVoted Bond Fund, and to declare an emergency. ($48,500.00).

Date	Ver.	Action By	Action	Result
4/27/2006	1	ACTING CITY CLERK	Attest
4/26/2006	1	MAYOR	Signed
4/24/2006	1	Columbus City Council	Approved	Pass
4/24/2006	1	COUNCIL PRESIDENT	Signed
4/14/2006	1	ODI DIRECTOR	Reviewed and Approved
4/14/2006	1	Finance Drafter	Sent for Approval
4/14/2006	1	CITY AUDITOR	Reviewed and Approved
4/14/2006	1	CITY ATTORNEY	Reviewed and Approved
4/14/2006	1	CITY AUDITOR	Reviewed and Approved
4/14/2006	1	Finance Drafter	Sent to Clerk's Office for Council
4/13/2006	1	Finance Reviewer	Reviewed and Approved
4/13/2006	1	Finance Drafter	Sent for Approval
4/13/2006	1	Health Reviewer	Reviewed and Approved
4/13/2006	1	HEALTH DIRECTOR	Reviewed and Approved
4/13/2006	1	Finance Drafter	Sent for Approval
4/13/2006	1	Finance Drafter	Sent for Approval
4/13/2006	1	Finance Reviewer	Reviewed and Approved
4/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
4/13/2006	1	Finance Drafter	Sent for Approval
4/13/2006	1	EBOCO Reviewer	Reviewed and Approved
4/13/2006	1	Finance Drafter	Sent for Approval
4/13/2006	1	Atty Reviewer	Sent for Approval
4/12/2006	1	Finance Drafter	Sent for Approval

Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Facilities Management Division with HKI Associates, Inc. for architectural and engineering services in order to produce detailed plans for the exterior renovation of the John Maloney Health Center, 1833 Parsons Avenue. The Center has recently experienced water penetration.

HKI Associates, Inc. will be responsible for design, bid process, and construction administration. The design phase will include the design of exterior renovations. HKI Associates, Inc. is to assess and investigate the facility with special attention to the parapet walls. Upon this inspection, HKI Associates, Inc. will provide options to the City and create a design solution. Other responsibilities will include progressive meetings with the City through completion of agreed upon final product, renderings, drawings, specifications, and the bid process. The construction administration phase will include shop drawings and submittal reviews, RFI and change order process, pay request review/approval, weekly site progress meetings, providing as-built drawings/CAD files, with close out documentation upon completion of the project.

In accordance with Columbus City Code Section 329.11, the Facilities Management Division identified the following firms/contractors regarding the requested service:

Hardlines Design
Harris Design
HKI Associates, Inc.
Mull & Weithman
Ofelda Spencer
Prime Engineering

The firms were all provided with a copy of the RFP (via electronic mail). Of the firms, HKI Associates, Inc. and Mull & Weithman submitted responsive proposals, which were reviewed by the Division's contracts officer and the Division Administrator. After the initial review, the information was shared with the Director of Finance and Management for his selection. The cost of this contract was determined via negotiations between the firm and t...