City of Columbus - File #: 1285-2006

• File #: 1285-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/3/2006
• In control: Administration Committee
• On agenda: 7/24/2006
• Final action: 7/26/2006
• Title: To authorize and direct the Finance and Management Director to modify and extend the UTC contract for the option to purchase Protective Footwear with Safety Solutions, Inc., to waive the provisions of competitive bidding, and to declare an emergency.

Date	Ver.	Action By	Action	Result
7/26/2006	1	ACTING CITY CLERK	Attest
7/25/2006	1	MAYOR	Signed
7/24/2006	1	Columbus City Council	Approved	Pass
7/24/2006	1	COUNCIL PRESIDENT	Signed
7/10/2006	1	CITY ATTORNEY	Reviewed and Approved
7/10/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
7/7/2006	1	ODI DIRECTOR	Reviewed and Approved
7/7/2006	1	Finance - Purchasing Drafter	Sent for Approval
7/6/2006	1	Finance - Purchasing Drafter	Sent for Approval
7/6/2006	1	EBOCO Reviewer	Reviewed and Approved
7/3/2006	1	Finance - Purchasing Drafter	Sent for Approval
7/3/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/3/2006	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: To modify and extend the existing city-wide contracts for the option to purchase Protective Footwear for various City agencies to and including November 30, 2006. The Purchasing Office opened formal bids on June 13, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000268DRM).

FL001299 with Safety Solutions, Inc., contract compliance number 31-0808325 (expires 1/9/2007) was established in accordance with bids received. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1) Amount of additional funds: The estimated annual expenditure for all agencies is $180,000.00. City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2) Reason additional needs were not foreseen: An extension through July 31, 2006 was provided for in the original contract. However, the Purchasing Office requires additional time to open new bids and complete the evaluation process, so an additional extension through November 30, 2006 is requested. This additional extension request requires that competitive bidding requirements of Chapter 329 be waived since the extension is not provided for in the original contract.
3) Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms or conditions are anticipated through re-bidding at this time.
4) How cost was determined: The cost, terms and conditions are in accordance with the original agreement

FISCAL IMPACT: No funding is required to extend the option contracts. City agencies must set aside their own funding for their estimated expenditures.

To maintain an uninterrupted supply of protective footwear to City agencies using the Universal Term Contra...