City of Columbus - File #: 1453-2009

• File #: 1453-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/22/2009
• In control: Finance & Economic Development Committee
• On agenda: 11/9/2009
• Final action: 11/11/2009
• Title: To authorize and direct the Finance and Management Director to enter into four (4) contracts for the option to purchase Smith & Kennedy Hydrant Parts with Trumbull Industries, Inc., Hydraflo, Inc., Ferguson Waterworks and Site Supply, Inc., to authorize the expenditure of $4.00 to establish the contracts from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($4.00)

Date	Ver.	Action By	Action	Result
11/11/2009	1	ACTING MAYOR	Signed
11/11/2009	1	CITY CLERK	Attest
11/9/2009	1	Columbus City Council	Approved	Pass
11/9/2009	1	COUNCIL PRESIDENT	Signed
10/29/2009	1	EBOCO Reviewer	Sent for Approval
10/29/2009	1	ODI DIRECTOR	Reviewed and Approved
10/29/2009	1	Finance Drafter	Sent for Approval
10/29/2009	1	Auditor Reviewer	Reviewed and Approved
10/29/2009	1	CITY AUDITOR	Reviewed and Approved
10/29/2009	1	Finance - Purchasing Drafter	Sent for Approval
10/29/2009	1	CITY ATTORNEY	Reviewed and Approved
10/29/2009	1	Finance Drafter	Sent to Clerk's Office for Council
10/28/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/28/2009	1	Finance Drafter	Sent for Approval
10/27/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/27/2009	1	Finance Reviewer	Reviewed and Approved
10/22/2009	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to establish four (4) UTC contracts to purchase Smith & Kennedy Hydrant Parts for the Division of Power and Water, the sole user. The parts will be used by the City's water maintenance crews to repair hydrants throughout the City of Columbus. The term of the proposed option contract is approximately two (2) years, expiring February 28, 2012, with the option to renew for one (1) additional year. The Purchasing Office opened bids on October 15, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003404). Fifty-four (54) bids were solicited: (M1A-0, F1-1, MBR-0). Four (4) bids were received.

Specifications allowed for both primary and secondary awards. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:

Trumbull Industries, Inc., MAJ, CC# 34-0653551 expires 01/14/2010, Primary Award Items 2, 3, 8, 10, 14, 21, 22, 28-31, 33-36, 39, 41-43, 45, 46, 48-54, Secondary Award Items 4-7, 9, 12, 15, 18-20, 23-27, 32, 37, 38, and 44, $1.00
Hydraflo, Inc., MAJ, CC# 76-0138320 expires 10/20/2011, Primary Award Items 1, 10, 11, 13, 16, and 17, Secondary Award Items 2, 3, 14, 21, 22, 39, 42 and 43, $1.00
Ferguson Waterworks, MAJ, CC# 54-1211771 expires 08/27/2010, No Primary Award, Secondary Award Items 1, 11, 13, 16 and 17, $1.00
Site Supply, Inc., MAJ, CC# 31-1350146 expires 02/13/2011, Primary Award Items 4-7, 9, 12, 15, 18-20, 23-27, 32, 37, 38, 40 and 44, Secondary Award Items 28-31, 33-36, and 41, $1.00
There were no bids received on Items 47, 55-57 and Items 8, 40, 45, 46, 48-54 had no secondary bids.
Total Estimated Annual Expenditure: $60,000.00, Division of Water, the sole user

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Rec...