City of Columbus - File #: 0301-2006

• File #: 0301-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/6/2006
• In control: Public Service & Transportation Committee
• On agenda: 2/27/2006
• Final action: 3/1/2006
• Title: To authorize and direct the Finance and Management Director to enter into six (6) UTC contracts for the option to purchase Auto Body Repair Services with Unique Auto Painting & Collision LLC, Graham Ford Inc., A-Tech Auto Restylin', Inc., Keen's Body Shop, Inc., Eddies Autobody, and Burns Body Shop, to authorize the expenditure of six (6) dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($6.00).

Date	Ver.	Action By	Action	Result
3/1/2006	1	CITY CLERK	Attest
2/28/2006	1	MAYOR	Signed
2/27/2006	1	Columbus City Council	Approved	Pass
2/27/2006	1	COUNCIL PRESIDENT	Signed
2/22/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/22/2006	1	CITY ATTORNEY	Reviewed and Approved
2/22/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/21/2006	1	City Clerk's Office	Sent back for Clarification/Correction
2/15/2006	1	City Clerk's Office	Sent back for Clarification/Correction
2/15/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/13/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/13/2006	1	Auditor Reviewer	Reviewed and Approved
2/13/2006	1	CITY AUDITOR	Reviewed and Approved
2/13/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/10/2006	1	ODI DIRECTOR	Reviewed and Approved
2/9/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/9/2006	1	EBOCO Reviewer	Reviewed and Approved
2/8/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/8/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/6/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Auto Body Repair Services for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through January 31, 2008. The Purchasing Office opened formal bids on January 12, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001882 GRW) One Hundred Ninety Six (MAJ:192, MBE:3, FBE:1) bids were solicited; Twelve (12) (MAJ:11. MBE: 1, FBE:0) bids were received.

The Purchasing Office is recommending award of contracts six lowest, responsive, responsible and best bidders:

Unique Auto Painting & Collision L.L.C. MBE, CC#311704936, $66,666.00
Graham Ford Inc., MAJ, CC#340901877, $66,666.66
A-Tech Auto Restylin' Inc., MAJ, CC#311681336, $66,666.66
Keen's Body Shop Inc., MAJ, CC#310854439, $66,666.66
Eddies Autobody: MAJ, CC# 311561992, $66,666.66
Burns Body Shop, MAJ, CC# 311327701, $66,666.66
Total Estimated Annual Expenditure: $400,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into six (6) UTC contracts for the option to purchase Auto Body Repair Services with Unique Auto Painting & Collision LLC, Graham Ford Inc., A-Tech Auto Restylin', Inc., Keen's Body Shop, Inc., Eddies Autobody, and Burns Body Shop, to authorize the expenditure of six (6) dollars to establ...