City of Columbus - File #: 0390-2008

• File #: 0390-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/25/2008
• In control: Safety Committee
• On agenda: 3/31/2008
• Final action: 4/2/2008
• Title: To authorize and direct the Finance & Management Director to enter into a contract with Matre Arms & Ammunition, Inc. for the purchase of training ammunition for the Division of Police, and to authorize the expenditure of $150,627.75 from the General Fund; and to declare an emergency. ($150,627.75)

Date	Ver.	Action By	Action	Result
4/2/2008	1	CITY CLERK	Attest
4/1/2008	1	MAYOR	Signed
3/31/2008	1	Columbus City Council	Approved	Pass
3/31/2008	1	COUNCIL PRESIDENT	Signed
3/13/2008	1	CITY ATTORNEY	Reviewed and Approved
3/13/2008	1	Safety Drafter	Sent to Clerk's Office for Council
3/12/2008	1	Auditor Reviewer	Reviewed and Approved
3/12/2008	1	CITY AUDITOR	Reviewed and Approved
3/12/2008	1	Safety Drafter	Sent for Approval
3/11/2008	1	Safety Drafter	Sent for Approval
3/6/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
3/6/2008	1	FINANCE DIRECTOR	Reviewed and Approved
3/5/2008	1	Finance Reviewer	Reviewed and Approved
3/5/2008	1	Finance Reviewer	Reviewed and Approved
2/27/2008	1	SAFETY DIRECTOR	Reviewed and Approved
2/27/2008	1	Safety Drafter	Sent for Approval
2/27/2008	1	EBOCO Reviewer	Reviewed and Approved
2/27/2008	1	ODI DIRECTOR	Reviewed and Approved
2/27/2008	1	Safety Drafter	Sent for Approval
2/26/2008	1	Safety Reviewer	Reviewed and Approved
2/25/2008	1	Safety Reviewer	Reviewed and Approved
2/25/2008	1	Safety Reviewer	Reviewed and Approved
2/25/2008	1	Safety Reviewer	Reviewed and Approved

Explanation
The purchase of CCI Blazer 40-caliber ammunition is needed by the Division of Police for in-service training and for qualification of police officers. The Division of Police has encumbered $99,830.00 for 670,000 rounds this year and still needs an additional 975,000 rounds to allow enough ammunition for practice and training. The need is urgent because the lead time is nine months due to demands for this type of ammunition. Orders need to be place now to ensure that the Division of Police will have ammunition needed at acceptable levels for practice and training.

Bid Information: Based on contract FL003684 in accordance with the response to Solicitation SA002229, an universal term contract was established with Matre Arms & Ammunition, Inc,

Contract Compliance No.: 31-0780448-Matre Arms & Ammunition, Inc., Expires 06/15/2009

Emergency Designation: Emergency legislation is requested so as to receive ammunition on a timely basis; the basic lead time is nine months for delivery from date order is placed.

FISCAL IMPACT:

$252,107.00 was budgeted in the Division of Police 2008 General Fund Budget for the purchase of ammunition. $126,034.00 has been encumbered to date for all types of ammunition. $211,299.00 was spent on ammunition in 2007. Deficits created by this purchase will be compensated by savings in materials and supplies or contractual services.

Title

To authorize and direct the Finance & Management Director to enter into a contract with Matre Arms & Ammunition, Inc. for the purchase of training ammunition for the Division of Police, and to authorize the expenditure of $150,627.75 from the General Fund; and to declare an emergency. ($150,627.75)

Body

WHEREAS, contract FL003684 established an universal term contract with Matre Arms & Ammunition, Inc.; and

WHEREAS, the Division of Police needs to purchase training ammunition for the training and qualification of its officers; and

WHEREAS, the lead time for del...