City of Columbus - File #: 0622-2011

• File #: 0622-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/13/2011
• In control: Public Service & Transportation Committee
• On agenda: 5/9/2011
• Final action: 5/12/2011
• Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Eight (8) Cubic Yard Front Loader Refuse Containers with Farmer's Refuse & Trucking Inc.; to accept a manufacturer's warranty period of one (1) year; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Account; to waive the competitive bidding requirements of the City Code; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
5/12/2011	1	CITY CLERK	Attest
5/11/2011	1	MAYOR	Signed
5/9/2011	1	Columbus City Council	Approved	Pass
5/9/2011	1	COUNCIL PRESIDENT	Signed
4/25/2011	1	Finance Drafter	Sent for Approval
4/25/2011	1	Auditor Reviewer	Reviewed and Approved
4/25/2011	1	CITY AUDITOR	Reviewed and Approved
4/25/2011	1	Finance Drafter	Sent for Approval
4/25/2011	1	CITY ATTORNEY	Reviewed and Approved
4/25/2011	1	Finance Drafter	Sent to Clerk's Office for Council
4/22/2011	1	EBOCO Reviewer	Reviewed and Approved
4/22/2011	1	ODI DIRECTOR	Reviewed and Approved
4/21/2011	1	FINANCE DIRECTOR	Reviewed and Approved
4/21/2011	1	Finance Drafter	Sent for Approval
4/20/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/20/2011	1	Finance Reviewer	Reviewed and Approved
4/13/2011	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a UTC contract to purchase Eight (8) Cubic Yard Front Loader Refuse Containers for the Division of Refuse, the largest user. The term of the proposed option contract would be two (2) years from the date of execution, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 24, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003872). Thirty-one (31) bids were solicited (M1A-1, F1-1, MBR-0). Two (2) bids were received. This solicitation requested Bidders to provide a Manufacturer's warranty period of a minimum of five (5) full years at no additional charge. Neither of the two (2) bids received accepted the five (5) year warranty requirement. Both Vendors offered only a one (1) year warranty instead.

The Purchasing Office originally solicited formal bids for an option contract to purchase eight (8) cubic yard front loader refuse containers in November 2010 (SA003758). No bids were received. For this reason, the Department of Public Service would like to waive the five (5) year warranty requirement and accept a different warranty period of one (1) year; otherwise, earlier bidding processes upon which this contract will be established are wasted. As stated, this legislation waives the competitive bidding requirements of Chapter 329 of the City Code, and allows for acceptance of a one (1) year manufacturer's warranty period. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

Farmer's Refuse & Trucking Inc., MAJ, CC#31-1293640-001, expires 11/16/12
Estimated Annual Expenditure: $21,500.00

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unreso...