Explanation
Background: This legislation authorizes the Finance and Management Director, on behalf of the Division of Facilities Management, to modify and renew a contract with ABM Industry Groups, LLC to purchase custodial services for the Columbus Public Health Department located at 240 Parsons Avenue.
The Purchasing Office solicited and received bids for custodial services for Columbus Public Health on July 29, 2022. ABM was deemed the lowest, responsive, and responsible bidder and therefore awarded the contract for custodial services for Columbus Public Health Department. This contract was bid with four (4) annual contract renewal options. The original authorizing ordinance, 2547-2022, had an initial contract term ending October 31, 2023. Ordinance 2634-2023 authorized the first renewal, contracting ending October 31, 2024. Ordinance 2469-2024 authorized the second renewal, contracting ending October 31, 2025. Ordinance 2802-2025 authorized the third renewal, contracting ending October 31, 2026. The Finance and Management Department would like to exercise the fourth (4th) of the four (4) annual contract renewals.
1. Amount of additional funds: The total amount of additional funds needed for the modification is $756,716.00 Total contract amount including this modification is $756,716.00.
2. Reason additional funds were not foreseen: Services were anticipated under the original contract; This is a planned modification and renewal as per original Ordinance No. 2547-2022.
3. Reason other procurement processes were not used: The City currently works with ABM Industry Groups, LLC for these services. Regular procurement processes were utilized.
4. How was the cost determined: The cost of this modification was determined by the Vendor. The rate is considered fair and reasonable and reflective of current service needs.
ABM Industry Groups, LLC CC#026279
Emergency action is requested so that custodial services at the Columbus Health Department can continue...
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