Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Swat Tactical Gear with HighCom Armor Solutions Inc. The Division of Police is the sole user for Tactical Gear. Tactical helmets and body armor are used to protect the Police Swat team members. The term of the proposed option contract will be approximately two (2) years, expiring March 31, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 10, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ025263). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
HghCom Armor Solutions, CC# 025243 expires 10/19/2024, All items, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Police, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract will expire on September 30, 2023. This will allow for an uninterrupted supply of tactical gear to our police officers.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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To authoriz...
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