City of Columbus - File #: 1167-2006

• File #: 1167-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/19/2006
• In control: Utilities Committee
• On agenda: 7/24/2006
• Final action: 7/26/2006
• Title: To authorize and direct the Finance and Management Director to enter into two (2) contracts for the option to purchase Moyno Pump Parts with Westcoast Rotor, Inc. and Moyno, Inc., to authorize the expenditure of $2.00 to establish the contracts from the Universal Term Contract Fund, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
7/26/2006	1	ACTING CITY CLERK	Attest
7/25/2006	1	MAYOR	Signed
7/24/2006	1	Columbus City Council	Approved	Pass
7/24/2006	1	COUNCIL PRESIDENT	Signed
7/5/2006	1	CITY ATTORNEY	Reviewed and Approved
7/5/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/30/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/30/2006	1	Auditor Reviewer	Reviewed and Approved
6/30/2006	1	CITY AUDITOR	Reviewed and Approved
6/30/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/29/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/28/2006	1	ODI DIRECTOR	Reviewed and Approved
6/27/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/27/2006	1	EBOCO Reviewer	Reviewed and Approved
6/26/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/20/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/19/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to establish two (2) UTC contracts for Moyno Pump Parts for the Division of Sewerage and Drainage, the largest user. The term of the proposed option contracts would be two (2) years, expiring July 31, 2008, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 27, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001971). 9 bids were solicited (MAJ-9), and 3 bids were received: (MAJ-3). One vendor was deemed non-responsive due to failure to return substantial parts of the bid package. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder, Westcoast Rotor, Inc. as the primary contract holder, and award to Moyno, Inc., as the secondary contract holder for the purchase of replacement parts that are not offered on the primary contract:

Westcoast Rotor, Inc., MAJ, CC#95-3929147 expires 4/18/07, $1.00
Moyno, Inc., MAJ, CC#31-1605167 expires 6/23/07, $1.00
Total Estimated Annual Expenditure: $125,000.00, Division of Sewerage & Drainage, the largest user.

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into two (2) contracts for the o...