City of Columbus - File #: 1088-2007

• File #: 1088-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/26/2007
• In control: Utilities Committee
• On agenda: 7/30/2007
• Final action: 8/2/2007
• Title: To authorize the Director of Finance and Management to establish a contract with Shimadzu Scientific Company for the purchase of a Total Organic Carbon Analyzer (TOC) for the Division of Power and Water, and to authorize the expenditure of $28,358.85 from the Water System Operating Fund. ($28,358.85)

Date	Ver.	Action By	Action	Result
8/2/2007	1	CITY CLERK	Attest
8/1/2007	1	MAYOR	Signed
7/30/2007	1	Columbus City Council	Approved	Pass
7/30/2007	1	COUNCIL PRESIDENT	Signed
7/23/2007	1	Columbus City Council	Read for the First Time
7/9/2007	1	Utilities Drafter	Sent to Clerk's Office for Council
7/6/2007	1	Utilities Drafter	Sent for Approval
7/6/2007	1	EBOCO Reviewer	Sent for Approval
7/6/2007	1	ODI DIRECTOR	Reviewed and Approved
7/6/2007	1	Utilities Drafter	Sent for Approval
7/6/2007	1	Auditor Reviewer	Reviewed and Approved
7/6/2007	1	CITY AUDITOR	Reviewed and Approved
7/6/2007	1	Utilities Drafter	Sent for Approval
7/6/2007	1	CITY ATTORNEY	Reviewed and Approved
7/5/2007	1	FINANCE DIRECTOR	Reviewed and Approved
7/3/2007	1	Finance Reviewer	Reviewed and Approved
7/3/2007	1	Finance Reviewer	Reviewed and Approved
6/29/2007	1	Utilities Drafter	Sent for Approval
6/28/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
6/27/2007	1	Utilities Drafter	Sent for Approval
6/27/2007	1	Utilities Reviewer	Reviewed and Approved
6/27/2007	1	Utilities Drafter	Sent for Approval
6/27/2007	1	Utilities Reviewer	Sent for Approval
6/26/2007	1	Utilities Drafter	Sent for Approval
6/26/2007	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: For the Purchase of a Total Organic Carbon analyzer (TOC) for the Division of Power and Water. This equipment will be used in the water quality management of the supply by the Water Quality Assurance Laboratory. The Purchasing Office opened formal bids on May 24, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002422) Fifteen (15) bids were solicited; Two (2) bids were received. The Division of Power and Water recommends that the bid be awarded to the lowest, responsible, and responsive bidder. Hach Company, the lowest numerical bid was deemed non-responsive to section 3.3.3. which requires the instrument must use UV, persulfate and heat. Their analyzer only uses UV and persulfate not heat. 3.3.3.16 which requires Analyzer must offer automatic reduction of sample injection volume for over range samples. Their analyzer does not offer the capability to do auto dilutions.3.3.4.2 which requires The detection limit must be 0.5 ppb to 3,500 ppb. Their instrument only goes down to 20 ppb. 3.3.7.2 which requires Software must have control chart software. Their IL 500 software contains no provisions for QC control charts. 6.2.2 which requires Contractor must have dedicated service rep. within 150 miles and they do not have dedicated service reps.

Shimadzu Scientific Company, CC#521035956 (expires 4/19/2009).
The award is for one unit at a cost of $28,358.85. Terms and conditions were included in the bid; however the company has agreed to rescind the terms and conditions and accept the City of Columbus terms and conditions.

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

Fiscal Impact: The Division of Power and Water budgeted $40,000.00 for this purchase. Sufficient funds remain in the division to contract for purchase.

$0 was expended for Total Organic Carbon A...