Explanation
BACKGROUND:
Currently, the Recreation and Parks Department utilizes a Class Software application that has assisted with the automation of the Department's business and management operations. The system centralizes all data and provides; around-the-clock access for citizens to register for activities and facility rentals via the Internet, ID cards for individuals who participate in City events, marketing and informational tools that help keep the citizens informed of various programs and activities, and provides resources for security measures at the City's recreation centers and swimming pools, among various other services.
Passage of this legislation will authorize the Director of the Department of Technology and the Director of the Recreation and Parks Department to extend contract EL009662 with The Active Network LTD. This modification and extension will allow for the continuation of the implementation services associated with the upgrade from the existing Class software application to May 31, 2011 in the amount of $4,800.00, and renew the contract for software support and transaction fees associated with ActiveNet in the total amount of $25,200.00 for a period of June 1, 2010 through May 31, 2011. The transaction fees are comprised of a Minimum Quarterly Service Charge (see attachment) of $5,000 per quarter totaling $20,000 per year. This amount is an estimate based on an average of previous transaction volume. However, the additional $5,200.00, of this minimum fee charge will be set aside for any potential overage of anticipated transactions associated with this coverage period.
Also, this renewal is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07.
FISCAL IMPACT:
During the year of 2007, $20,931.00 was expended for the maintenance and support services provided by Class Software Solutions, now known as The Active Network, LTD. During 2009, ordinance #0354-2009 provided...
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