Explanation
BACKGROUND: This ordinance is for the creation of two Universal Term Contracts for the option to Purchase Plumbing Supplies on an as needed basis by various City departments. The purchase of these items are necessary to maintain the City’s facilities and infrastructure. The term of the proposed option contracts would be through March 31, 2015 with the option to extend this contract subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on February 7, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004765). One Hundred and fifteen (115) bids were solicited: (M1A-6; F1-4;AS1-1). Four (4) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Rojen Co. CC#311050677 (expires 2-7-2015)
Westwater Supply Corp.CC#314427980 (expires 10-26-2014)
Worly Plumbing Supply CC#314391479 (expires 2-22-2015 )
Best Plumbing Supply was low bidder in two categories; however their bid was non-responsive as they did not provide the required location for local pick up.
Total Estimated Annual Expenditure: $250,000.00.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor’s Findings For Recovery Database.
This ordinance is being submitted as an emergency because the development and evaluation of the bids took longer than anticipated and the current contract expires on March 31, 2013.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to contract for the option to Purchase Plumbing Supplies on an as needed basis with Rojen Co., Westwater Supply Corp, and Worly Plumbing Supply, ...
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