Explanation
Background: The Transportation Division is responsible for effecting repairs to the City's roadway system and for snow and ice control and removal. To accomplish this mission the division requires a rubber-tired front-end loader to load asphalt aggregates and rock salt into the division's dump truck fleet.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on November 18, 2004 for Bid SA-001353GRW as follows:
Vendor / Front-end Loader Bid / Cost for One Unit / Vendor Status
The McLean Company / Hyundai HL 740-7 / $88,800.00 / Majority
Franklin Tractor Sales, Inc. / New Holland LW130B / $101,152.00 / Majority
Ohio Machinery Company / Caterpillar 928G / $103,904.00 / Majority
Nortrax-Great Lakes, Inc. / John Deere 544J / $104,691.00 / Majority
Cantwell Machinery Company / Volvo L70E / $106,650.00 / Majority
Southeastern Equipment Company, Inc. / Case 621D / $107,439.00 / Majority
The lowest bidder, The McLean Company, was judged to be the lowest, best, most responsive, and most responsible bidder. Ordinance 2149-2004 passed by City Council December 6, 2004, authorized the Finance Director to enter into a contract for the purchase of one front-end loader. As the contract is still open the Transportation Division would like to increase the contract for an additional front-end loader. The McLean Company has indicated in writing that they will offer the additional loader at the original bid price. The McLean Company's contract compliance is #34-0762688 and expires February 22, 2005.
Fiscal Impact: The Transportation Division budgeted $3.17 million in the 2004 Capital Improvements Budget for the purchase of street equipment. Since the bond sale in July 2004, the Transportation Division has been authorized to issue purchase orders for approximately $2.6 million in street equipment. This ordinance authorizes an additional $88,800.00 for the purchase of a front-end loader from the 1995, 1999 Voted S...
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