City of Columbus - File #: 1739-2008

• File #: 1739-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/27/2008
• In control: Administration Committee
• On agenda: 12/1/2008
• Final action: 12/3/2008
• Title: This ordinance authorizes the Director of Finance and Management, to a establish blanket purchase order, for the Department of Technology to purchase servers, replacement desktop computers and computer related products and equipment from a universal term contract with Smart Solutions, Inc.; to authorize the expenditure of $28,140.24 from the Department of Technology Information Services Fund; and to declare an emergency. ($28,140.24)

Date	Ver.	Action By	Action	Result
12/3/2008	1	CITY CLERK	Attest
12/2/2008	1	MAYOR	Signed
12/1/2008	1	Columbus City Council	Approved	Pass
12/1/2008	1	COUNCIL PRESIDENT	Signed
11/14/2008	1	FINANCE DIRECTOR	Reviewed and Approved
11/14/2008	1	CITY AUDITOR	Reviewed and Approved
11/14/2008	1	Auditor Reviewer	Reviewed and Approved
11/14/2008	1	CITY ATTORNEY	Reviewed and Approved
11/14/2008	1	Technology Drafter	Sent for Approval
11/14/2008	1	Technology Drafter	Sent for Approval
11/14/2008	1	Technology Drafter	Sent to Clerk's Office for Council
11/13/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/12/2008	1	Finance Reviewer	Reviewed and Approved
11/12/2008	1	Finance Reviewer	Reviewed and Approved
11/11/2008	1	Technology Drafter	Sent for Approval
11/10/2008	1	ODI DIRECTOR	Reviewed and Approved
11/10/2008	1	EBOCO Reviewer	Reviewed and Approved
11/7/2008	1	Technology Drafter	Sent for Approval
11/6/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/6/2008	1	Technology Reviewer	Reviewed and Approved
11/4/2008	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This ordinance authorizes the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, for the purchase of servers, replacement desktop computers, and computer related products and equipment. These purchases will be made from a pre-established universal term contract (UTC), FL003922, with Smart Solutions, Inc., expiration date March 31, 2011.

The Department of Technology needs to purchase additional servers for the City's Enterprise Security Risk Management section (a security program within the Department of Technology) that requires dedicated servers to support the hard drive encryption software and numerous other tools critical to the management of security risks across the City of Columbus. Additionally, the operation of non-standard tools and the evaluation and testing of software for security risks prior to use across the City of Columbus requires the segregated environment these servers would provide. The replacement desktop computers and mass disk cards and other computer related equipment is being purchased on behalf of the Department of Human Resources and the Department of Public Utilities (DPU).


FISCAL IMPACT:
Earlier this year, the Department of Technology legislated $186,196.05 with Smart Solutions, Inc. (Ordinance # 0811-2008, Ordinance # 1315-2008 and Ordinance # 1572-2008) for the purchase of servers, replacement desktop computers, printers, and computer related products and equipment on behalf of various city agencies. This purchase will expend $28,140.24 with Smart Solutions, Inc. Funds are identified, budgeted and available in the Department of Technology's Information Services Fund's Budget to fund this purchase, which in the aggregate totals $214,336.29 for Smart Solutions, Inc.


EMERGENCY DESIGNATION:
Emergency designation is being requested by the various agencies to immediately facilitate this purchase as the equipment being purchased is cr...