Explanation
BACKGROUND
This ordinance authorizes the Director of Public Utilities, Division of Water to exercise an option to renew an existing contract and add additional funding to that service contract with IBI 1 LLC for the service of painting fire hydrants using all equipment and labor needed to perform the work according to the specifications and estimated quantities in an amount of up to $100,000.00. The City of Columbus will provide all pretreatment, primer and paint material needed for this project. The original authorizing legislation is 3117-2024.
If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required.
PROCUREMENT:
The term of this contract shall be for a period of one (1) year from October 31, 2025 to October 31, 2026 with one (1) renewal option. For each year of the contract, funding is contingent on funding availability, mutual agreement between the parties, approval of City Council, and appropriation and certification of funds by the City Auditor.
This ordinance authorizes the first modification of the contract and is being submitted in accordance with the relevant provisions of Chapter 329 of City Code.
1. Amount of additional funds: The total amount of additional funds needed for this contract modification #1 is $100,000.00. Total contract amount including this modification is $200,000.00
2. Reason additional funds were not foreseen: The need for additional funds was expected at the time of the initial contract.
3. Reason other procurement processes were not used: Regular procurement processes were utilized.
4. How was cost determined: The modification is based upon estimated requirements for 2025 at rates established in the existing contract.
FISCAL IMPACT: $100,000.00 is budgeted and available within the Department of Public Utilities, Division of Water 2025 Operating Fund Budget.
$79,430.00 has been expended so far in 2025
$0.00 was expended in 2024...
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