Explanation
BACKGROUND: This ordinance authorizes the Board of Health to modify and extend the current contract with the DAS Health Ventures, LLC.(DAS), for additional services related to the archival of health record data from our existing electronic medical record system. This modification will add funding in an amount not to exceed $6,250.00, for a new total contract amount of $61,550.00.
The original contract was legislated on Ordinance 2745-2025.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
Reasons additional services could not be foreseen
This is an unplanned modification to convert medical documents into a readable format. This was not initially thought to be necessary and was not initially in scope of the original contract. As the project progressed, this document conversion need was discovered.
Reasons other procurement processes are not used
It would not be in the best interest of the City to not award this contract through other procurement processes due to the specialized expertise and access within our current electronic medical record system, DAS currently consultants with both Columbus Public Health and Department of Technology on NextGen-related services such as SQL development, SQL performance tuning, and interface assistance.
How cost of modification was determined
The current pricing is based on the current integrations rate of $250 per hour and is based on the estimated number of hours for the change in the scope of work.
DAS contract compliance number is CC-041006.
FISCAL IMPACT: The amount of $6,250.00 is budgeted in the Health Special Revenue Fund for technology services for Columbus Public Health. ($6,250.00)
EMERGENCY: There is an immediate need to increase this contract in the amount of $6,250.00 to allow for continued integration to prevent disruption of transitioning archival data from the critical electronic medical record...
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