City of Columbus - File #: 1323-2009

• File #: 1323-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/5/2009
• In control: Utilities Committee
• On agenda: 10/19/2009
• Final action: 10/20/2009
• Title: To authorize and direct the Finance and Management Director to enter into two (2) contracts for the option to purchase Andritz Decanter Centrifuge Parts and Service with Andritz Separation, Inc. and Alfa Laval, Inc., to authorize the expenditure of two (2) dollars to establish the contracts from the Mail, Print Services and UTC Fund;and to declare an emergency. ($2.00)

Date	Ver.	Action By	Action	Result
10/20/2009	1	MAYOR	Signed
10/20/2009	1	CITY CLERK	Attest
10/19/2009	1	Columbus City Council	Approved
10/19/2009	1	COUNCIL PRESIDENT	Signed
10/9/2009	1	CITY ATTORNEY	Reviewed and Approved
10/9/2009	1	Finance Drafter	Sent to Clerk's Office for Council
10/8/2009	1	Finance Drafter	Sent for Approval
10/8/2009	1	EBOCO Reviewer	Sent for Approval
10/8/2009	1	ODI DIRECTOR	Reviewed and Approved
10/8/2009	1	Finance Drafter	Sent for Approval
10/8/2009	1	Auditor Reviewer	Reviewed and Approved
10/8/2009	1	CITY AUDITOR	Reviewed and Approved
10/8/2009	1	Finance Drafter	Sent for Approval
10/7/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/5/2009	1	Finance - Purchasing Drafter	Sent for Approval
10/5/2009	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
10/5/2009	1	Finance Reviewer	Reviewed and Approved

Explanation
BACKGROUND: For the option to establish two (2) UTC contracts to purchase Andritz Decanter Centrifuge Parts and Services for the Division of Sewerage and Drainage, the sole user. The equipment is used in the sludge dewatering process at the Jackson Pike WWTP.

The term of the proposed option contracts would be two (2) years, expiring December 31, 2011, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 23, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003303). Eleven (11) bids were solicited: (M1A-0, F1-0, MBR-0). Two bids were received.

The apparent low bidders are acceptable. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:

Andritz Separation, Inc., MAJ, CC# 59-3773483 expires 5/13/10, Items 1, 2, 8-10, 14, 15, 18, 19, 23- 25, 27, 30-34 and 37-39, $1.00
Alfa Laval, Inc., MAJ, CC# 13-1681631 expires 2/13/11, Items 3-7, 11-13, 16, 17, 20-22, 26, 28, 29, 35, 36 and 40-45, $1.00
Total Estimated Annual Expenditure: $75,000.00, Division of Sewerage and Drainage, the sole user.

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund.


Title

To authorize and direct the Finance and Management Director to enter into two (2) contracts for the option to purchase Andritz Decanter Centrifuge Parts and Service with Andritz Separation, Inc. and Alfa Lava...