City of Columbus - File #: 1417-2009

• File #: 1417-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/5/2009
• In control: Finance & Economic Development Committee
• On agenda: 11/23/2009
• Final action: 11/25/2009
• Title: To authorize the Finance and Management Director to modify the existing insurance brokerage and risk engineering services contract with Arthur J. Gallagher Risk Management Services, Inc. to allow payment to underwriters of additional insurance premiums for the coverage of a new helicopter property coverage due and coverage for additional buildings and equipment added during the contract term; to authorize the expenditure of $24,000.00 from the Employee Benefit Fund and Law Enforcement Seizure Fund; and to declare an emergency. ($24,000.00)

Date	Ver.	Action By	Action	Result
11/25/2009	1	MAYOR	Signed
11/25/2009	1	CITY CLERK	Attest
11/23/2009	1	Columbus City Council	Approved	Pass
11/23/2009	1	COUNCIL PRESIDENT	Signed
11/13/2009	1	CITY ATTORNEY	Reviewed and Approved
11/13/2009	1	Finance Drafter	Sent to Clerk's Office for Council
11/12/2009	1	EBOCO Reviewer	Sent for Approval
11/12/2009	1	ODI DIRECTOR	Reviewed and Approved
11/12/2009	1	Finance Drafter	Sent for Approval
11/11/2009	1	SAFETY DIRECTOR	Reviewed and Approved
11/11/2009	1	Finance Reviewer	Reviewed and Approved
11/11/2009	1	Finance Reviewer	Reviewed and Approved
11/11/2009	1	Finance Reviewer	Reviewed and Approved
11/11/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/11/2009	1	Finance Drafter	Sent for Approval
11/11/2009	1	Auditor Reviewer	Reviewed and Approved
11/11/2009	1	CITY AUDITOR	Reviewed and Approved
11/11/2009	1	Finance Drafter	Sent for Approval
11/9/2009	1	Safety Reviewer	Reviewed and Approved
11/6/2009	1	Finance Reviewer	Reviewed and Approved
11/5/2009	1	Finance Drafter	Sent for Approval

Explanation

This legislation authorizes the Finance and Management Director to modify the existing insurance brokerage and risk engineering contract with Arthur J. Gallagher Risk Management Services, Inc. to allow for the payment of additional insurance premium for coverage of a new helicopter acquired by the Columbus Division of Police, and for additional coverage for casualty and boiler insurance for coverage added for new locations and equipment. The existing contract and payment of insurance premiums was authorized by Ordinance #0943-2009, passed by City Council on 07/08/2009, AC030045, with a contract term commencing on August 1, 2009 and terminating on July 31, 2010. This ordinance authorizes the additional expenditure of $5,665 to be paid out of the Department of Finance and Management Employee Benefit Fund and $18,335 to be paid out of the Law Enforcement Seizure Fund for premiums for additional aviation, casualty and boiler insurance coverage.

This legislation also authorizes the Finance and Management Director to modify the existing contract to allow for the payment of any additional insurance premiums caused by the addition of coverage during the above mentioned term of the contract, and to expend up to $5,000 for insurance premiums resulting due to additions to the casualty or boiler insurance coverage for select properties during the 2009-2010 policy term.

The Contract Compliance Number for Arthur J. Gallagher Risk Management Services, Inc. is 36-2102482 which expires 02/04/2010.

Emergency action is requested to allow the payment of the aviation insurance premium invoice that is currently due. The City took delivery of its newest helicopter in September, the insurance invoice was recently received - this payment is now due.

Fiscal Impact: The funding for this contract modification is budgeted and funds are available within the Department of Finance and Management Employee Benefit Fund, consistent with the Third Quarter Financial Rev...