Explanation
BACKGROUND: This ordinance is for the option to purchase Aftermarket Auto Parts. The Aftermarket Auto Parts Universal Term Contract (UTC) is used by the Fleet Management Division to purchase parts and maintain the City's fleet of vehicles. The term of the proposed option contract would be through June 30, 2014. The contract may be extended for two (2) additional one (1) year terms subject to mutual agreement by both parties. The Purchasing Office opened formal bids on June 7, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004414). Two hundred and seven (MBE:0, FBE:2) bids were solicited; Three (3) bid proposals (MBE:0, FBE:0) were received. Genuine Parts Company, NAPA Auto Parts was the lowest, responsive, responsible bidder on the following categories: Engine Parts, A/C Parts, Emission Parts, Electric / Charging, Drivetrain Parts, Brake Parts, Filters, Belts and Hoses.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder as follows:
Genuine Parts Company, NAPA Auto Parts, CC#580254510 (Expires 11/28/2013)
Total Estimated Annual Expenditure: $ 2,500,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, there may be a potential delay in aftermarket auto parts delivery to the City of Columbus.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund.
Title
To authorize and direct the Finance and Management Director to enter into one (1) UTC contract for the option to purchase Aftermarket Auto Parts with Genuine Parts Company, NAPA Auto Parts; to authorize the expenditure of one (1) dollar dollar to establish the contract from the Mail, Print Services and UTC Fund; and to de...
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