Explanation
BACKGROUND: For the option to purchase Mainline Parts and Fire Hydrants for Water Division, the largest user. The term of the proposal option contract would through March 31, 2006. The Purchasing Office opened formal bids on November 18, 2004.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001334. Thirty-one bids were solicited (MAJ:29, MBE:1, FBE:1); six (MAJ:5, FBE:1) bids were received.
This Company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of 6 contracts to the lowest, responsive, responsible and best bidders:
Hughes Supply Inc., MAJ, CC#590559446, $226,597.29.
Hydraflo, Inc, MAJ, CC#760138320, $34,370.00
Midwest Pipe and Supply a Ferguson Enterprise, FBE, CC#541211771, $97,229.18.
National Waterworks, MAJ, CC#050532711, $170,335.56
Ohio Water & Waste Supply Co., Inc., MAJ, CC#311253267, $169,644.60
Trumbull Industries, Inc., MAJ, CC#340653551, $60,979.10
Total Estimated Annual Expenditure: $759,155.82
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into six contracts for the option to purchase Mainline Parts and Fire Hydrants with Hughes Supply; Inc., Hydraflo, Inc.; Midwest Pipe and Supply a Ferguson Enterprise; National Waterworks; Ohio Water & Waste Supply Co.; and Trumbull Industries, Inc. to authorize the expend...
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